Executive Assistant - SVP, Enterprise Partnerships

When you’re the best, we’re the best. We instill an environment where employees feel engaged, satisfied and able to contribute their unique skills and talents while living and working as their authentic selves. We provide extensive opportunities for personal and professional development, building both employee competence and organizational capability to fuel exceptional performance through an inclusive environment both now and in the future.

Do you have experience supporting executives? Are you known for keeping pace and remaining flexible when business priorities change? Are you a creator and maintainer of processes, and schedules… known for organizing and critical thinking?  Are you confident interacting with all levels of management? If you’re nodding your head, then this position might be right for you. Vizient Inc. is seeking a seasoned Executive Assistant to provide support to the Senior Vice President, Enterprise Partnerships and his leadership team.

At Vizient, our support professionals are highly respected, and we are committed to investing in our administrative community by offering a unique approach to career development through skill development, knowledge expansion, networking, leadership development, and professional growth.  Our administrative professionals are the heart of our organization and are a part of an enterprise support team known as Administrative Services.

Summary:

In this role, you will provide administrative support to the Senior Vice President, Enterprise Partnerships and his team. You will support all aspects of their daily routine to maximize efficiency and impact and serve as a key point of contact between the leadership team and internal and external executive audiences.  

You will serve as the first point of contact between the executive and internal/external clients positively representing the company, and providing superior customer service while maintaining cooperative working relationships.

You will be accountable for challenging and complex assignments that require tact, confidentiality, problem-solving, independent judgment and action. You will play a critical role in ensuring the smooth operation of the department, supporting team projects and initiatives, and fostering a professional working environment within the company leading with Vizient’s values: Be Bold, Be Accountable, Be Inclusive, Be Purposeful.

Responsibilities:

• Calendar and Schedule Management: Proactively manage the day of the Executive(s), resolving conflicts, coordinating, anticipating, strategizing, and prioritizing to ensure an effective time management approach.
• Advanced Planning, Preparations & Research: Anticipate pre-meeting needs by conducting research and preparing materials to support the executive’s preparation. May involve coordinating prep calls, meetings, logistics coordination between leaders/teams, etc., and possibly creating or drafting materials if needed.  Assist in managing action items; independently conduct follow-ups to ensure timely completion of tasks and where needed.
• Meeting Scheduling & Logistics: Coordinate in-person, hybrid, and virtual meeting arrangements with internal and external audiences including conference calls with Teams.  Seek out context of the business (why the team leaders are meeting with people) to assimilate information and provide strategic support.
• Travel Arrangements: Manage travel arrangements, ensuring obligations are strategically prioritized.
• Expense Reporting: Prepare, reconcile, and submit expense reports in a timely fashion, and according to Vizient expense policies.
• Communications, Correspondence & Materials: Proactively assist with materials: prepare, compose, and/or edit documents (agendas, minutes, notifications, etc.), communications, presentations, and other materials. Manage communications with third parties regarding scheduling needs and expectations.
• Meeting Facilitation: Collaborate with team leaders to plan and facilitate leadership and team meetings, including preparing materials, taking notes, and following up on action items. 
• Efficiency Enhancement: Optimize day-to-day operations for Executive(s) and self, seeking to increase efficiency, and organization.  Deliver a high level of support by proactively establishing processes, timelines, networks, and workflows that supports the team leaders’ priorities and initiatives.
• Employee Engagement: Provide leadership in coordinating employee engagement activities within the department and within the enterprise Administrative Services group.  Pa