Occupational Health Coordinator

About Pierce, an Oshkosh company

At Pierce Manufacturing, we build trucks that protect people and communities around the world. To our team, there is no room for anything less than providing the absolute best. Since 1913, building truck bodies on Model T Ford chassis in an old converted church has evolved to creating highly customized, carefully designed and engineering pumpers, aerials, tankers and rescue units that have no equal. Today, you'll find more than 30,000 Pierce apparatuses on the road that are making a difference in people's lives, every day. To us, every step in the process of building our trucks is personal. From innovation and expertise, to the customization and service. Our trucks are designed to perform under the toughest conditions.

The Associate Occupational Health Medical & Administrative Assistant provides foundational administrative and clinic support within onsite occupational health services in a manufacturing environment. This entry-level role supports documentation accuracy, scheduling, clinic readiness, and regulatory record maintenance while learning occupational health processes and compliance standards.

Working under close supervision, the Associate focuses on task execution, organization, and developing knowledge of OSHA recordkeeping, workers’ compensation documentation, and clinic workflows.

YOUR IMPACT

These duties are not meant to be all-inclusive and other duties may be assigned:

• Assist with scheduling appointments and coordinating clinic calendars to support daily workflow.

• · Greet employees and support intake processes by collecting basic health information and updating demographic records.

• · Obtain and document vital signs (e.g., blood pressure, pulse, temperature, weight) under established protocols.

• · Prepare employees for examinations and screenings by setting up equipment and ensuring required forms are completed.

• · Assist with basic first aid support and document injury visit details under direction.

• · Perform data entry for medical records, OSHA logs, and compliance documentation with a focus on accuracy.

• · Maintain confidential employee health records in accordance with established procedures and privacy standards.

• Support injury visit intake documentation and prepare basic visit summaries for review.

• Assist with tracking required medical surveillance, certification renewals, and follow-up appointments.

• Prepare and organize documentation for workers’ compensation files as directed.

• Stock clinic rooms, monitor supply levels, and notify appropriate personnel when reordering is needed.

• Clean and prepare examination areas in accordance with infection control and universal precaution standards.

• Support wellness events, screenings, and onsite health initiatives by assisting with setup, documentation, and participant coordination.

• File, and organize documentation to ensure proper record retention and audit readiness.

• Follow standard operating procedures for documentation, data entry, and record retention.

MINIMUM QUALIFICATIONS

• Associate degree in Medical Assisting, Healthcare Administration, or a related field; or an equivalent combination of education and experience that demonstrates the ability to perform the essential functions of the role (equivalent to four (4) years total in education and experience).

STANDOUT QUALIFICATIONS

• Completion of a Medical Assistant or healthcare vocational training program

• Experience in a medical office, clinic, or administrative healthcare setting

• Familiarity with electronic medical record (EMR) systems

• Strong organizational and data entry accuracy skills

• CPR / First Aid / AED Certification (or willing to achieve within first 6 months)

WORKING CONDITIONS

The following represents general working conditions for this role, which operates within an onsite occupational health clinic, office setting, and manufacturing environment. Specific conditions may vary depending on business needs and individual circumstances.

• This role is performed in a combination of an onsite occupational health clinic and a manufacturing/industrial environment.

• Requires regular use of a computer, electronic medical record systems, and standard office equipment, with extended periods of sitting and data entry.

• Frequent movement within the clinic and occasional walking throughout the manufacturing facility is required, including standing, bending, and reaching.

• May lift or mo