Senior Escrow Assistant

WESTERN TITLE DIVISION

Job Description:

Old Republic Title is seeking an experienced Senior Escrow Assistant to join our team! In this role, you'll provide advanced support to one or more Escrow Officers while serving as a key resource for the branch. You'll manage complex residential real estate transactions from opening through closing, help ensure exceptional customer service, and play an important role in mentoring team members and supporting overall workflow. This is an excellent opportunity for an experienced escrow professional who enjoys working in a fast-paced environment, solving complex issues, and collaborating with clients, lenders, agents, and internal partners to deliver seamless closing experiences.

This position is fully in-person at our Montclair office, Monday-Friday.

What You'll Do

• Provide advanced escrow support for one or more Escrow Officers throughout the entire closing process.

• Coordinate, process, close, and disburse a variety of escrow transactions, including complex residential and intermediate commercial transactions.

• Review title commitments and preliminary reports, identify issues, and coordinate the clearance of title requirements.

• Communicate with buyers, sellers, lenders, real estate agents, attorneys, and other parties to ensure timely and accurate closings.

• Prepare escrow instructions, settlement statements, closing disclosures, and other required closing documents.

• Review funding packages, receive lender funds, authorize funding, and disburse proceeds.

• Verify that all escrow and title requirements have been satisfied prior to closing.

• Schedule signings and coordinate mobile notary services when needed.

• Conduct customer document signings and ensure a professional closing experience.

• Assemble and submit complete title policy packages following closing.

• Accurately calculate escrow fees, title premiums, recording costs, and other charges.

• Maintain complete and organized electronic transaction files.

• Document all transaction activity thoroughly and accurately.

• Assist with workflow coordination and provide guidance and support to Escrow Assistants and other team members.

• Support business development efforts by helping maintain strong client relationships and assisting with branch growth initiatives.

• Participate in company, industry, and networking events as requested.

• Stay current on industry regulations, company policies, and best practices.

Required Qualifications

• High school diploma or equivalent.

• Minimum of 3 years of senior-level escrow assistant experience or 2+ years of experience managing your own escrow desk as an Escrow Officer.

• Advanced knowledge of residential escrow transactions from opening through post-closing.

• Strong understanding of title commitments, escrow procedures, and closing documentation.

• Advanced problem-solving and organizational skills.

• Excellent customer service and communication skills.

• Ability to prioritize multiple transactions while meeting deadlines in a fast-paced environment.

• Proficiency with Microsoft Office Suite and Outlook.

Preferred Qualifications

• Experience handling complex residential and commercial transactions.

• Notary Public commission.

• Knowledge of title insurance policies, endorsements, and underwriting requirements.

• Strong understanding of accounting principles, including debits and credits.

What Makes You Successful

• Exceptional attention to detail.

• Strong analytical and critical thinking skills.

• Ability to work independently while collaborating effectively with a team.

• Confidence managing multiple priorities and deadlines.

• Professional communication with clients, agents, lenders, attorneys, and internal partners.

• Passion for providing an outstanding customer experience.

• Willingness to mentor others and contribute to a positive team environment.

Why Join Old Republic Title?

At Old Republic Title, you'll join one of the nation's most respected title insurance companies, known for stability, integrity, and exceptional customer service. We invest in our employees by providing opportunities for continued professional growth while fostering a collaborative and supportive work environment.

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