Executive Assistant II

Company

Cox Communications, Inc.

Job Family Group

Business Operations

Job Profile

Executive Assistant II

Management Level

Individual Contributor

Flexible Work Option

No remote option; must work at a specified Cox location

Travel %

Yes, 5% of the time

Work Shift

Day

Compensation

Hourly base pay rate is $33.70 - $50.53/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate’s knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.

Job Description

Job Summary:

The Executive Assistant /Office Coordinator will provide seamless execution of tasks to ensure the efficient operation of the office. This position involves team management and employee engagement, extensive calendar coordination, meeting preparation, data entry and reporting, payment processing, recordkeeping, and management of special projects as needed.

You will primarily support the Market Vice President by providing seamless execution of tasks, including team management and assistance with correspondence and internal communications, extensive calendar coordination, meeting preparation, data entry and reporting, payment processing, recordkeeping, and management of special projects, as needed.

The role includes office coordinator type duties managing administrative tasks, coordinating office activities, and providing support to staff and management. Responsibilities also encompass overseeing office communications, handling scheduling, managing supplies, and organizing events.

Additionally, you will act as a liaison with vendors and service providers, support HR functions, and assist with IT and facilities management.

The ideal candidate is proactive, friendly, organized, detail-oriented, and possesses excellent communication and multitasking skills.

Primary Responsibilities and Essential Functions:

• Interacts daily with senior leaders and their teams.
• Coordinates Leadership Staff Meetings and all department meetings and employee engagement events: efficient in securing the venue/meeting room, audiovisual needs, transportation, and catering, as appropriate and coordinate any off-site activities; provides administrative support on-site during meetings; to include meeting agenda, and minutes.
• Manages a complex, changing calendar: using MS Outlook schedules and prioritizes meetings, appointments, rooms, equipment, catering and other resources.
• Arranges travel (air, hotel, transportation) and coordinates agenda with regional staff when required.
• Analyzes, writes, and summarizes data from multiple sources: Develops letters, memoranda and reports from drafts and proofreads and reviews documents for grammatical and numerical errors.
• Draft invitations, announcements, and other documents.
• Prepares presentations, and other documents using MS Word, Excel and PowerPoint for various needs inclusive of meetings and program reviews.
• Directs inquiries to the appropriate team members and uses discretion on prioritization of engagement.
• Maintains confidential information and secure access to confidential company information.
• Takes and prepares notes of meetings, conferences, and similar proceedings; attends conferences to provide administrative support as directed by the leader.
• Sorts and distributes mail and packages to appropriate parties.
• Greets and assists visitors and arranges for escorts, as necessary.
• Processes expense reports and invoices.
• Gathers and arranges materials and relevant information for assigned project or person.
• Codes, compiles, and files correspondences, records, documents and reports according to an established system.
• Prepare, organize, and maintain documents and files of a complex or confidential nature, track budget expenditures.
• Owns and maintains contact and information resources for leaders.
• Event coordination with planning and executing office events such as meetings, conferences, and employee engagement activities.
• Handle all logistical aspects of events, including transportation, accommodation, and scheduling.
• Manage conference room bookings, set up technology, and run meetings.
• Provide general support to the office staff and leadership team.
• Liaise with vendors for office-related services, including repairs and maintenance.
• Point of Contact for all local employee engagement as well as some cross over support for other cox locations i.e. Southern California, Phoenix, and Las Vegas
• Eng