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JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Population Research Institute is seeking a candidate for an Administrative Support Assistant.

The Administrative Support Assistant will be a detailed oriented and organized individual who will provide direct administrative and professional support to associates and staff. This position will perform complex tasks with minimal supervision. 

Responsibilities: The successful candidate will be responsible for the following:  

• Arrange meetings; lead coordination and planning of special events, conferences, and other functions 

• Administration of the Seed Grant Program

• Financial responsibilities include carrying a Penn State issued Purchasing Card, compiling necessary support documents for charges, reconciling charges in SIMBA (System for Integrated Management, Budgeting and Accounting), and Concur (employee reimbursement system).

• Must maintain knowledge of travel policies in order to better assist our guests for our special events. Will be responsible for making travel arrangements

• Respond to routine and moderately complex questions/issues concerning unit/University policies, processes, and procedures from internal and external contacts 

• Generate, prepare, and maintain reports and spreadsheets

• Compile and organize information to develop agendas, meeting materials, and reports

• Support the planning and coordination of moderately complex projects 

• May develop website content and maintain web pages 

• May act as or support facilities coordinator and manage keys/key inventory 

• Serve as resource to others on a variety of subjects

Education and Experience: This position typically requires a High School Diploma or higher plus 2 years of experience, or an equivalent combination of education and experience. Experience with the following or similar systems, preferred: SIMBA (System for Integrated Management, Budgeting and Accounting), Concur (employee reimbursement system), Microsoft Office. Excellent customer service and communication skills are required.

Application: A cover letter and resume are required for full consideration.

This is a limited-term appointment for one year from date of hire with an excellent possibility of renewal.

This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.