Project Coordinator

GCI's Project Coordinator provides support to project managers and/or construction management teams, ensuring project work is clearly defined and all tasks are completed on time and within budget. Ensure regulatory & company documentation is complete and retained following company compliance and policy. ESSENTIAL DUTIES AND RESPONSIBILITIES AT ALL LEVELS:

• Work closely with Project and/or Construction Managers to support and ensure projects are completed on time and within budget.
• Coordinate logistics for materials including project closeout and disposition of excess materials.
• Coordinate tracking materials upon order dates and organize required project documentation.
• Support users of central repository database in site management, compliance, and workflow management. 
• Conduct data validation and audits on project and site information, ensuring that the project is appropriately defined. 
• Arrange schedules and regulate flow of work within or between organizational units or businesses. 
• Update daily and weekly trackers, provide status updates and reporting as needed. 
• Work with site acquisition, engineering, and contractors to meet deadlines. 
• Ensure regulatory & company documentation is complete and retained following company compliance and policy.
• Review project proposals, ensure projects adhere to contract language, and issueand track projectamendment documentation.
• Communicate any issues, problems, or additional information to project managers and project stakeholders proposing possible solutions. 
• Monitor and evaluate project timeline and activity and report on progress to project teams.

Focus Areas:

• Technology Solutions Delivery
• Corporate Properties

COMPETENCIES:

• ACCOUNTABILITY- Takes ownership for actions, decisions, and results; openly accepts feedback and demonstrates a willingness to improve.
  • Self-motivated with the desire to continually grow and excel.
• BASIC PRINCIPLES - Interacts with people in a way that builds mutual trust, confidence, and respect; adheres to GCI’s Code of Conduct for Employees – the Basic Principles.
• COLLABORATION - Works effectively with others to accomplish common goals and objectives; maintains positive relationships even under difficult circumstances.
• COMMUNICATION- Conveys thoughts and expresses ideas appropriately and professionally.
  • Excellent verbal and written communication required. 
  • Must be able to articulate information to internal and external customers with strong interpersonal skills.
• COMPLIANCE - Follows internal controls; protects confidential information; abides by GCI’s Code of Business Conduct & Ethics.
• CUSTOMER FOCUS - Demonstrates commitment to service excellence; gives high priority to customer satisfaction.
• RELIABILITY - Consistently follows through on assigned tasks as expected; demonstrates timely attendance at meetings, training, and other work obligations.
• RESULTS - Uses a combination of job knowledge, initiative, sound decision making, innovation, adaptability, and problem solving.
  • Strong organization and multi-tasking skills. Flexible and able to work within an ambiguous, fast-moving environment.
  • Excellent analytical and problem-solving abilities.
  • Attention to detail under pressure.
  • Time management and ability to meet deadlines within a project scope.
• SAFETY & SECURITY - Supports a safe work environment by following all workplace safety rules and guidelines; complies with applicable Security policies and procedures.
• Strong computer skills required including knowledge and experience with Microsoft Office Suite & SharePoint, DocuSign, Microsoft Project, and ability to support all users in database.

 

Project Coordinator

Additional Job Requirements:

This is an entry level position within the Project Coordinator Discipline working under close supervision.

Essential Duties:

Track and document project progress and operational issues for reporting purposes. File project documents and create and manage close out documents and site files. Compile reports concerning the progress of work and downtime due to failures of machines and equipment to apprise planning personnel of delays. Maintain inventory of equipment, materials, and parts needed to complete production. Assist with procurement, vetting payback requirements for funding approval, and logistics, including shipping/travel arrangements, scheduling meetings, and documentation of meeting minutes. Administer outside services, special engineering projects, and coordinate with Contracts, Legal, and Regulatory. Communicate with clien