Intern, Human Resources

Work location: on-site, Houston Texas

 

 

This position is accountable for supporting field HR functions for all regions. The Intern, under close supervision, will perform a variety of entry-level HR tasks and special projects while establishing and maintaining effective working relationships with those contacted in the course of work.

 

The incumbent must support the guiding beliefs and core values of Orion, which are centered on Safety, Quality, Delivery, and Teamwork , most importantly, with each built upon the all-important foundation of Integrity.

 

SPECIFIC RESPONSIBILITIES

 

• Assists HR department with HR initiatives and programs.
• Works closely with different departments to provide HR support in a variety of areas.
• Coordinates all pre-employment alcohol and drug screens for potential candidates who are being considered for employment with the Company, including pre-employment physical exams as required.
• Administers and ensures that the background check, MVR check and E-Verify process has been completed on all new hires and that all correspondence with regard to alcohol and drug test results are confidentially filed in the secure medical files.
• Coordinates scheduling of new employee orientations with HR and HS&E Departments under the guidance of the HR Coordinator.
• Assists the Human Resources Manager in distributing benefit program announcements and changes to all employees.
• Creates and maintains personnel files on all active and inactive employees placing all necessary and required paperwork in their appropriate folders.
• Performs onboarding orientations as may be required for new employees providing them with an overview of the company, the Orion group benefit package and review of applicable HR and company policies and procedures.
• Processes and files Form I-9 documents that verify employment eligibility and keeps these documents separately for compliance.
• Maintains confidentiality of Company and Employee information.

 

EMPLOYEE SAFETY AND COMPLIANCE

 

• Responsible and accountable for incumbent's own personal safety.
• Responsible and accountable for the safety of all co-workers and any others incumbent comes in contact with.
• Authorized and obligated to stop work on any task or series of tasks whenever an unsafe condition or situation is anticipated or is observed.
• Complies with all applicable laws, regulations and Company policies and procedures, and is subject to appropriate disciplinary action (including dismissal) for failure to do so.
• Reports any and all violations of applicable laws, regulations or Company policies and procedures promptly, and is subject to appropriate disciplinary action (including dismissal) for failure to do so.
• Performs other related administrative and technical duties as may be assigned or requested by immediate supervision (such as certification training, safety training, procedure review, etc.).
• All employees, current and former, must maintain confidentiality by not disclosing to others any confidential, proprietary or trade secret information belonging to the Company.

 

POSITION COMPENTENCIES

 

• Business Acumen (Business Awareness, Knowledge): Showcases knowledgeable and understanding of business operations and functions, and the ability to align goals to support the business.
• Change Management (Change Readiness, Conflict Management): Demonstrates support for innovation to improve effectiveness; Initiate, sponsor, and implement organizational change.
• Collaboration (Relationships, Team Interface): Establishes constructive relationship with clients and other work units to meet mutual goals and objectives of the company.
• Communication (Verbal, Written): Utilizes verbal and written communication skills to express oneself clearly in conversations and interactions with others.
• Managing Work (Initiative, Productivity, Results Orientation): Shows ability to plan, schedule, direct work of self and others, and provide follow up to ensure quality standards.
• Problem Solving (Analytical, Creative): Makes sound, well-inf