Office Coordinator - Facilities Department/Northrim Building

At Northrim Bank, our vision is to be Alaska’s premier bank and employer of choice. We are looking for professional and knowledgeable employees who take pride in their work. We believe in providing value for our customers and communities.  

Employee Benefits:

• Medical, Dental and Vision insurance, including FSA (Flex Spending Account)
• Paid Time Off to include select paid holidays
• Retirement Benefits with generous 401K match

Some Other Favorite Employee Benefits Include

Paid Parental Leave, Education Assistance, Employee Assistance Program, Employee Wellness Program and much more!

Position Summary

The Office Coordinator is responsible for purchase, distribution, and inventory management of supplies bank wide. Performs bank wide operational support duties for department projects such as staff moves, remodels, and construction projects. Position also supports day-to-day activities of the Facilities Department.

 The following duties are intended to provide a representative summary of the major duties and responsibilities and ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional duties. 

Essential Duties and Responsibilities

1. Department lead for vendor sourcing, product bidding, cost analysis, and product recommendation for bank wide supply purchasing.
2. Process supply orders, requisitions, bids, proposals, quotations, purchase orders, and invoices.
3. Purchase and maintain adequate inventory of bank wide supplies for distribution.
4. Receive shipments, inspect for proper quantity and quality, and resolve problems regarding shipment discrepancies.
5. Distribute requisitioned materials as requested, or store as inventory at designated locations. Drive Bank-owned vehicle to transport items as needed.
6. Maintain purchasing and supply databases. Conduct periodic inventory to verify accuracy of database records.
7. Report inventory cost and usage on a regular basis.
8. Assist Facilities Management with project implementation of staff moves, remodels, facility moves, and new facility buildouts to include:
   1. Identify, source, purchase, and distribute supplies;
   2. Support the planning, move, and installation of FF&E and supplies;
   3. Identify, move, dispose of, or store, FF&E and supplies from facility relocations or closures.
9. Develop and maintain procedures. Make recommendations to improve efficiencies and department service standards.
10. Cross-train with Facilities Assistant in mail and inventory distribution, and office supply order review. 
11. Schedule routine vehicle maintenance.
12. Maintain clean and organized storage areas at all times.
13. Assist/Support in day-to-day facilities department activities such as: answering doors and phones, accepting service requests, generating work orders, dispatching vendors, escorting vendors, life safety duties, and key distribution.
14. Manage bank-wide artwork, and Facilities Department key inventories. Complete certifications as required.
15. Complete online, written and in-person compliance training within established timeframes.
16. Other duties as assigned.

Qualifications 

Education

• High School Diploma or equivalent.

Experience

• Two years of supply/purchasing experience required, banking industry preferred. An equivalent combination of related education and experience may be considered.
• Related military education/experience may be used as a substitute for education or work experience.

Licenses & Certifications 

• Valid driver’s license, clean driving record and reliable transportation. 

Knowledge & Communication Skills 

• Basic knowledge of purchasing terminology, standards, procedures and techniques; inventory control methods and procedures; vendor negotiation and bid evaluation techniques; and purchasing document preparation.  
• Ability to build strong internal and external relationships using effective verbal and written communication skills.  
• Active initiative and responsibility for follow-up based on assigned duties.