SECRETARY SPECIALIST - 48006108

Requisition No: 860943 

Agency: Department of Education

Working Title: SECRETARY SPECIALIST - 48006108

 Pay Plan: Temp

Position Number: 48006108 

Salary:  15.75 (Hourly) 

Posting Closing Date: 09/26/2025 

Total Compensation Estimator Tool

OCCUPATION PROFILE

Department of Vocational Rehabilitation

OPS-SECRETARY SPECIALIST

Jacksonville/Duval County Office/ UNIT 08D

(This is a OPS Position - Part-time 20 hours a week $15.75 per hour)

DESCRIPTION 

This is work performing routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

 

This position is located in our Jacksonville Office.

 

EXAMPLES OF WORK 

Answers telephone and gives information to callers, takes messages, or transfers calls to appropriate individuals.  

Opens incoming mail and routes mail to appropriate individuals. 

Answers routine correspondence. 

Composes and distributes meeting notes, correspondence, and reports. 

Schedules appointments. 

Maintains calendar and coordinates conferences and meetings. 

Takes dictation in shorthand or by machine and transcribes information. 

Locates and attaches appropriate file to incoming correspondence requiring reply. 

Files correspondence and other records. 

Makes copies of correspondence and other printed matter. 

Arranges travel schedules and reservations. 

Greets and welcomes visitors, determines nature of business, and conducts visitors to employer or appropriate person. 

Compiles and maintains lists and records. 

Records and types minutes of meetings. 

Compiles and types reports. 

Mails newsletters, promotional material and other information. 

Orders and dispenses supplies.

Prepares and mails checks.

Collects and disburses funds from cash account and keeps records.

Provides customer service.

EXAMPLES OF JOB CHARACTERISTICS

Communicating With   Other Workers

Providing   information to supervisors, fellow workers, and subordinates. This   information can be exchanged face-to-face, in writing, or via   telephone/electronic transfer.

Communicating With   Persons Outside Of the Organization

Communicating with   persons outside the organization, representing the organization to customers,   the public, government, and other external sources. This information can be   exchanged face-to-face, in writing, or via telephone/electronic transfer.

Interacting With   Computers

Controlling   computer functions by using programs, setting up functions, writing software,   or otherwise communicating with computer systems.

Establishing and   Maintaining Relationships

Developing   constructive and cooperative working relationships with others.

Processing   Information

Compiling, coding,   categorizing, calculating, tabulating, auditing, verifying, or processing   information or data.

Getting Information   Needed to do the Job

Observing,   receiving, and otherwise obtaining information from all relevant sources.

Performing   for/Working With Public

Performing for   people or dealing directly with the public, including serving persons in   restaurants and stores, and receiving clients or guests.

Performing   Administrative Activities

Approving requests,   handling paperwork, and performing day-to-day administrative tasks.

Documenting/Recording   Information

Entering,   transcribing, recording, storing, or maintaining information in either   written form or by electronic/magnetic recording.

Evaluating   Information Against Standards

Evaluating   information against a set of standards and verifying that it is correct.

EXAMPLES OF KNOWLEDGE, SKILLS AND ABILITIES

Active Listening

Listening to what   other people are saying and asking questions as appropriate 

Coordination

Adjusting actions   in relation to others' actions 

Writing

Communicating   effectively with others in writing as indicated by the needs of the   audience 

Reading   Comprehension

Understanding   written sentences and paragraphs in work related documents 

Information   Organization

Finding ways to   structure or classify multiple pieces of information 

Service Orientat