Temporary Business Operations Assistant

Administrative Support for Senior Director/FBO, Director, Risk Mgmt & IPR, and Director, Standards Tools & Data Mgmt:

     Coordinates the schedule, calendar and travel needs of the Senior Director in an efficient manner. Arranges travel logistics to IEEE travel policies. Prepares expense reports for approval in NextGen Expense system.

     Utilizes technology tools to create presentations, spreadsheets, flowcharts, business processes as required.

     Arranges high-level meetings and events; coordinates logistics and acts as a liaison prior to and during day-of event.

Financial and Market Intelligence, and Data Management:  

     Develop, track, and maintain financial information:

-        Assist with financial and business intelligence reports

-        Track and process invoices

-        Update financial presentations

-        Act as interface for basic data reports

     Assist in fulfillment of data privacy requests

Intellectual Property Rights and Risk Management Support:  

     Assist in maintaining web pages, FAQs, and associated training presentations.

     Submit legal vetting requests.

     Assist with Standards Committee/Working Group meeting tax notifications and invoicing.

     Support business continuity management activities.

     Coordinate document retention support and address related queries.

Internal Event Coordination:

     Coordinates FBO staff meetings quarterly

     Coordinate Risk Management Onboarding meetings for new SA staff

H.S. diploma
2-3 years of related business experience
Background must include experience in a customer-focused business environment that demonstrates knowledge and skill in the following areas:
o Gathering, compiling, and researching information
o Relationship management and customer service
o Must possess an excellent command of the English language and be skillful in face-to-face and digital and telephone-based environments
o Must be a technologically savvy knowledge worker. S