The HR Compliance Specialist is responsible for preparing reports, filings, and documentation required to meet regulatory requirements. Acts as the primary contact for audits, ensuring that employee privacy is protected. Proactively monitors regulatory changes, ensuring HR practices align with evolving legal requirements.

DUTIES

SUMMARY

The HR Compliance Specialist is responsible for preparing reports, filings, and documentation required to meet regulatory requirements. Acts as the primary contact for audits, ensuring that employee privacy is protected. Proactively monitors regulatory changes, ensuring HR practices align with evolving legal requirements.

ESSENTIAL DUTIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prepare reports and filings for EEOC, DFEH, OSHA, and other compliance-related bodies, ensuring all documentation is accurate and submitted on time.

• Maintain the HR department’s audit readiness, serving as the primary contact for program and administrative audit requests and collaborating with the HR Shared Services Team to collect necessary records and documentation.

• Manage the HR compliance calendar, tracking key deliverables and deadlines to support efficient department planning and operations.

• Proactively monitor regulatory changes and collaborate with leadership to ensure HR documentation and practices meet new or changing legal requirements.

ADDITIONAL DUTIES

• Manage HR-owned policies in the Employee Handbook, working with subject matter experts to review and update policies in alignment with current legal standards, and overseeing the annual attestation process.

• Assist in defining and refining HR compliance procedures, including continuous improvements to internal tracking tools and processes to ensure data integrity.

• Other duties and special projects as assigned.

SUPERVISORY RESPONSBILITIES

• This job has no supervisory responsibilities.

QUALIFICATIONS

EDUCATION & EXPERIENCE

• 3 years of human resources experience required.

• 2 years of experience supporting HR-related compliance preferred.

• Cloud technology experience preferred.

• HR shared services experience preferred.

• Project management experience preferred

• High school diploma or general education degree (GED) required.

OTHER QUALIFICATIONS

• Possesses reliable transportation to and from worksites as needed.

• Required to travel once a week (less than 25% of the time).

• Role-specific on-site work requirements, as applicable.

• Ability to work with minimal supervision.

• Ability to handle confidential information.

• Maintains client and employee privacy, including protecting the confidentiality, safeguarding the integrity and availability, and limiting the use and disclosure of patient Protected Health Information (PHI) to authorized individuals and entities.

• Participates in, conducts, and sustains performance quality improvement activities according to designated role and responsibilities.

• Excellent verbal and written communication skills.

• Excellent interpersonal skills.

• Excellent organizational skills and attention to detail.

CERTIFICATES, LICENSES, REGISTRATIONS

• None required.

COMPUTER SKILLS

• Video conferencing platforms

• Content management software

• Human resource systems

• Payroll systems

• Collaboration software

• Advanced proficiency of computer software in a Windows environment, including Outlook calendaring and email, Word, Excel, and Teams.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Time Spent [None, -1/3, 1/3 - 2/3, 2/3+]

• Stand: -1/3

• Walk: -1/3

• Sit: 2/3 +

• Reach with hands and arms: 2/3+

• Use hands to finger, handle, or feel: 2/3+

• Climb or balance: -1/3

• Bend, kneel, crouch, or crawl: -1/3

• Talk or hear: