Administrative Services Coordinator II

Overview

The Vermont Department of Health (VDH) is recruiting for an Administrative Services Coordinator in the Laboratory Sciences and Infectious Disease Division. 

 

Our work falls into three main sections: Infectious Disease Epidemiology, Immunizations, and the Public Health Laboratory.  These high-performing teams rely on our administrative services to provide operational support to keep their work flowing smoothly. A successful applicant will be a high performing business administration professional with experience working on complex projects, a commitment to a customer-service approach, strong relationship-building abilities, and the drive to proactively find strategic solutions to complex challenges. 

 

The Administrative Services Coordinator is responsible for: 
•    Providing administrative support to the Infectious Disease Epidemiology Program, including triaging phone calls, scheduling and training Duty Officers who provide after-hours epidemiology support for urgent public health situations, and other administrative tasks as assigned.
•    Managing the Reportable Disease Database, which includes reviewing received case reports from laboratories and health care providers, data entry into the National Disease Surveillance System, and triaging case reports to program staff.
•    Supporting general division administration related to records management, supporting employee onboarding and offboarding, and providing general support to division leadership as assigned. 
•    Serve as backup for activities related to Accounts Receivable and Payable. 

 

About Us: 

Our Department's Vision: all people and communities in Vermont have equitable opportunities to achieve their highest level of health and well-being.

Our Division's Mission: to detect, monitor, and prevent infectious disease, environmental, and other threats to public health, equitably for all Vermonters. 

 

Our Division's Core Values: 
•    Integrity
•    Equity
•    Collaboration
•    Collective Resilience

 

The Vermont Department of Health is especially interested in candidates who can contribute to the department's diversity and commitment to fostering an environment of mutual respect, acceptance, and equal opportunity. We're seeking people of all genders and backgrounds who are dedicated to improving economic, social, and health conditions for all Vermonters, and are committed to a vision of Vermont that embraces all its citizens. Our work is best when a rich array of voices is included, and a shared mission and values exist. Black, Indigenous, People of Color, people who identify as LGBTQIA , persons with disabilities, immigrants, and people from all economic backgrounds are encouraged to apply.

 

Location: This position will primarily be stationed in Waterbury. There is potential for this position to work a hybrid remote schedule, but some weekly in office days will be required. The person in this position will also work closely with staff at the Public Health Laboratory in Colchester and may need to be on site from time to time.

Who May Apply

This position, Administrative Services Coordinator II (Job Requisition #50096), is open to all State employees and external applicants.

Please Note: This position is being recruited at multiple levels. If you would like to be considered for more than one level, you MUST apply to the specific Job Requisition. 

 

Level I: Job Requisition #50008

 

Level II: Job Requisition #50096

 

If you would like more information about this position, please contact alan.saltis@vermont.gov.
Resumes will not be accepted via e-mail. You must apply online to be considered.

 

AHS BACKGROUND CHECKS:  Candidates must pass any level of background investigation applicable to the position.  In accordance with AHS Policy 4.02, Hiring Standards, Vermont and/or national criminal record checks, as well as DMV and adult and child abuse registry checks, as appropriate to the position under recruitment, will be conducted on candidates, with the exception of those who are current classified state employees seeking transfer, promotion or demotion into an AHS classified position or are persons exercising re-employment (RIF) rights.

Environmental Factors

Work is performed in a standard office setting.

Minimum Qualifications

High School diploma or equivalent AND three (3) years or more of experience providing administrative-level support to a business or organization.

 

OR

 

One year of full-time college level study in accounting, business or public administration, office administration or a related field AND two (2) years or more of experience providing administrative-level support to a business or organiz