OPS Administrative Specialist, FGCU Academy

Job Summary

The OPS Administrative Specialist oversees the day-to-day administrative operations of The FGCU Academy located in South Naples.

Job Description

Typical job duties include but are not limited to:

• Sorts Mail and delivers packages.
• Files paperwork, makes copies, and compiles documents.
• Provides administrative support to include maintaining schedule/calendar, screening telephone communication, greeting and directing visitors, and dealing with administrative problems and inquiries.
• Establishes and maintains systems for administration of records for the area, including electronic files, records, and databases.
• Composes and prepares written documents and correspondence for the office, including memos, letters, presentations, and spreadsheets.
• Prepares special spreadsheet reports and presentations as needed. May prepare brochures or update department web site content.
• Small assigned projects as needed.

Other Duties:

• Performs other job-related duties as assigned.

Additional Job Description

Required Qualifications:

• High school diploma or equivalent.
• Four years of relevant administrative support experience.
• Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, PowerPoint, and Outlook). 

Preferred Qualifications:

• Experience with classroom technology and setup like projectors, webcams, amplified sound.

Knowledge, Skills & Abilities:

• ​Knowledge of general office procedures.
• Excellent interpersonal, verbal and written communication skills.
• Strong organizational skills and an ability to prioritize and complete simultaneous projects.
• Ability to operate personal computers with proficiency and learn new applications and systems.
• Ability to accurately prepare and maintain records, files, and reports.
• Ability to work successfully as both a member of a team and independently with minimal supervision.
• Familiarity of classroom technology and setup like projectors, webcams, amplified sound.