Administrative Assistant

POSITION TITLE:  Administrative Assistant   (Hourly)
REQUISITION #:  req8493
DEPARTMENT:  Arts & Culture
LOCATION:  215 OFFICE BLDG
BENEFIT CATEGORY: Variable Hourly Hourly Employee Benefit Highlights.pdf
EMPLOYMENT TYPE:  Part-Time Hourly
FLSA STATUS:  Non-Exempt
HOURLY RATE:   $20.00 - 23.00 per hour (based on relevant experience)
SELECTION PROCESS:  Application deadline is 3:00 p.m. MT on 6/29/2026. The City of Fort Collins is a bias-conscious employer. We ask that you please avoid the use of photos when submitting a resume and/or an application for employment. You will receive an email acknowledgment when you have successfully submitted an application. Your completed application will be forwarded to the hiring manager. You will be notified if you are selected for further testing or interviews. Please keep your contact information up-to-date. The status of your application will be updated in your applicant profile.

Post-Offer Requirements
- Background check (Background checks are considered in relation to the responsibilities and requirements of the position)


While the City of Fort Collins offers many remote and/or hybrid positions, all remote or hybrid work must be performed in the state of Colorado.

At the City, we are focused on finding the strongest candidate for the role, and we recognize that excellence can come from a wide variety of experiences and paths. When reviewing applications, we consider an equivalent combination of knowledge, skills, education, and lived experiences that align with the minimum qualifications. If you are interested in this opportunity, we encourage you to view your background broadly and highlight the skills and experiences that best prepare you for the role.

To learn more about The City of Fort Collins and Our Community, please read Our Community and Our Organization Brochure

Job Summary
Work related to supporting general business operations at the City.

Essential Duties and Responsibilities
- The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.
- Support application intake and eligibility review for FoCo Creates Grant Program.
- Track grant materials, contract, invoices and reporting deadlines.
- May support all programs within the City’s Community Arts Workgroup as needed: FoCo Creates Grant Program, Art in Public Places, Center for Creativity, Visual Arts.
- Enters data, compiles records and reports; manage grant tracking
- Compiles and organizes materials for Arts & Culture programs and/or special projects.
- Provides clerical support including preparing or answering correspondence; scheduling meetings; taking notes as requested; preparing materials for presentations and workshops;
- May provide support in executing financial transactions such as grant payment, data entry and tracking.
- May administer document and record management systems.
- Other duties as assigned.

Management Responsibilities
No

City Competencies

• Demonstrated cultural competence to effectively interact, work, and develop meaningful relationships with people of diverse identities, perspectives, and cultural backgrounds.
• Strong learning orientation. Leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends.
• A desire and ability to understand the diverse needs of internal and external customers, and to create experiences and deliver services that exceed their expectations.
• A desire and ability to utilize digital tools for organizational information, individual, and teamwork.

 

Required Knowledge Skills and Abilities
- Ability to use Microsoft Suite, records management, accounting, word processing, presentation, web development, and graphics software.
- Knowledge of basic math and/or accounting.
- Ability to enter data accurately; use spreadsheet and database software.
- Ability to manage multiple deadlines and detailed processes.
- Ability to communicate effectively orally and in writing.
- Good organization skills; attention to det