Operations Administrative Assistant

Operations Administrative Assistant

Position Hours: Part Time

FLSA: non-exempt

Pay Basis: Hourly

Hours per week: 28

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Who we are

The Crossing, A Christian Church (TCCC) exists for people to discover Jesus and the Journey. This journey often begins when someone steps foot onto one of our campuses. The Operations Administrative Assistant helps the church accomplish its mission supporting the operations, resources and finances of the church. This enables our ministries to thrive, allowing people to build a closer relationship with Jesus and each other.  

This position is perfect for an organized, dedicated individual who enjoys enhancing the effectiveness of the Sr Director of Operations by providing excellent administrative, informational and management support. The ideal candidate will have strong administrative experience and skills in developing and overseeing systems and processes. 

Where you fit in

Project Coordination:

• Works closely with the Sr Director of Operations supporting interaction with Facilities Team, Ministries and Operations Pastors at each location to identify issues, create solutions and manage projects to completion 
• Provide process support to ensure routine and special ministry projects are coordinated, scheduled, resourced, and executed in accordance with ministry expectations
• Coordinate internal and external resources to ensure that projects adhere to scope, schedule, and budget
• Track and communicate project status to ensure that project requirements can be met
• Maintain contact lists with third-party resources, including contractors, vendors and consultants
• Act as liaison between Midtown tenants and The Crossing, addressing issues and creating work orders as needed.
• Research, collect and analyze information for special projects as instructed by the Sr Director of Operations. 

Administrative Support:

• Support Sr Director of Operations with scheduling meetings, communication with internal and external parties, maintaining files both electronically and physically for projects.  
• Utilizes TCCC web-based administrative systems for mentoring, time management, scheduling, task tracking, expenditure approval and other processes
• Maintain accurate and organized property records, including leases, contracts, and correspondence
• Prepare and distribute notices, invoices, and other relevant documents
• Other duties as may be assigned

Skills and Abilities:

• Organizational & project coordination skills
• Strong attention to deadlines and budgetary guidelines
• Proven success working with all levels of management
• Strong written and verbal communication skills