Senior Executive Assistant & Office Administrator (Virtual)

Senior Executive Assistant & Office Administrator (Virtual)

Company:

The Boeing Company

Job ID:

00000431367

Date Posted:

2024-07-01

Location:

USA - Everett, WA

Job Description Qualifications:

The Boeing Company is looking for a Senior Executive Assistant & Office Administrator to join our Digital and Systems Engineering Functional chief office supporting multiple Executive Directors and Vice Presidents.  We are one of many engineering functions tasked to strengthen technical discipline and functional excellence across the Enterprise.

Position Responsibilities:

• Performs the following tasks for Executives and Vice Presidents: Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards

• Creates, edits and maintains electronic and written communication

• Tracks and maintains information relative to department and business operations

• Verbally communicates a wide variety of information to multiple audiences

• Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information

• Prioritizes and schedules management-level employee time and availability for efficient use of time

• Tracks and maintains designated conference room schedules for availability and efficient use of resources

• Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources

• Orders and maintains office supplies

• Plans and implements logistics for senior executive level internal and external events

• Provides guidance to less experienced employees

• Works under minimal supervision

• Interfaces with other assistants and coordinate with functional and business leaders in execution of activities to support the overall engineering activities

• Assist leadership and team on day to day activities as necessary in a demanding fast paced work environment

This position has been identified as a virtual opportunity and will not require the selected candidate to relocate. This position may require the selected candidate to come on-site to various locations as needed.

Employer will not sponsor applicants for employment visa status.

Basic Qualifications (Required Skills/Experience):

• 7+ years of experience in an Administrative Assistant, Executive Assistant or Office Manager role

• Experience in a role that required strong communication skills, written and verbal

• Experience building relationships and partnering with all levels of employees, including executives

Preferred Qualifications (Desired Skills/Experience):

• High energy, highly motivated, self-starter with the ability to take initiatives forward to completion with focus on high quality results

• Strong in creating a motivating and outstanding work environment with high people’s skills acting as a team aggregator and point of reference in engagement at work

• Ability to work with large virtual teams, adapt and remain flexible in approach to accomplish the greater team goals, with the Boeing team across different locations and time zones

• Demonstrated experience with Boeing tools and systems for this function. Understanding of Boeing processes such as, and not limited to: Outlook, travel expense report system and other relevant day-to-day tools

• Excellent communication skills, both written and spoken, in English

• Positive attitude and strong ethic, willing to take on assignments and ensure they get completed

• Ability to work independently

• Ability to prioritize work and manage time effectively

Typical Education/Experience: 

Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 7 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+5 years' related work, Bachelor+2 years' related work, etc.).

Relocation:

Relocation assistance is not a negotiable benefit for this position.

Drug Free Workplace:

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amp