About the Eames Institute

The Eames Institute of Infinite Curiosity is a nonprofit public charity dedicated to advancing the dynamic legacy of 20th-century designers Ray and Charles Eames. By sharing the things the Eameses made and loved, along with their joyful and rigorous approach to life and work, we seek to inspire creative problem-solving that positively shapes our world. 

With our vast collections, digital and print offerings, an extensive program of events, and the Eames Ranch, we aim to demonstrate the enduring value of the Eameses’ philosophy and invite people to explore their curiosity, ask questions, and implement creative solutions to the challenges of today.

About the Role

We are seeking a Properties Operations Coordinator to facilitate an intersection of workstreams between property operations, program coordination, and construction management. This role is critical to ensuring success across various planning, construction, landscape, community, and infrastructure projects, all of which require strong cross-functional collaboration. As a member of our staff, you’ll be challenged to take on work that advances design with purpose. You’ll also work with a fun and curious group of makers and builders. 

The Property Operations Coordinator will be responsible for on-site, day-to-day coordination of various projects focused on the planning, design, and construction of Eames Institute properties. Project coordination will include, but is not limited to team, community, and/or corporate events, property maintenance (bids, billing, and scheduling), and construction planning for both our San Antonio Valley projects as well as our Richmond workspace and warehouse for the Eames Archives.

This role will serve as an excellent executor and project manager, able to drive numerous projects forward simultaneously, while leading inclusive processes that enable effective cross-team collaboration.

In this role, you will…

Project Coordination

• Deliver constant and effective communication, serving as the central point person for various projects and maintaining strong collaboration with the client groups, including our Senior Directors (Properties, Design & Construction and Planning & Community Engagement), and additional Project Stakeholders.
• Coordinate the workflow of various consultants, architects, landscape architects, engineers, specialty designers and other community representatives and experts and serve as the primary point of contact representing the organization and managing the flow of information. 
• Facilitate design, planning, and construction schedules and dissemination of milestones, guiding course correction where necessary.
• Monitor, identify, assess, and mitigate project risks to ensure successful project outcomes. Develop and implement contingency plans to address potential issues.
• Coordinate with consultants and public agencies on compliance and scheduling. 

Operations Coordination

• Lead internal efforts to coordinate communications and efforts between various stakeholders, championing cross-team collaboration.
• In close collaboration with the Senior Director of Design & Construction, Senior Director of Properties, and the Senior Director of Planning & Community Engagement, provide administration and support across property operations and program activation. 
• Be the trusted representative on site, knowing what’s happening daily and ensuring quality control regarding cost and deliverables. 
• Provide coordination and support as needed across various efforts and events that deliver impact-driven programs and experiences. 
• Track, manage, and create visibility for a multi-project calendar that effectively communicates interrelated timelines and plans, as well as ongoing priorities in property operations.

Administration & System Building

• Understand and facilitate the process for budgets, proposals, invoices, and payments, ensuring the lines of communication are fluid and successful.
• Organize and maintain property-related permits and annual regulatory requirements, as well as project-related drawings, documents, and correspondences.
• Work with Directors to write scopes of work and solicit competitive bids for services and construction ensuring diverse representation in alignment with organization goals.
• Build and maintain systems to track costs, approvals, documentation, and monitoring requirements.
• Establish and enforce quality control and assurance processes to ensure high standards of construction and safety protocols; conduct regular site inspections and audits.

Organization & Team Culture

• Participate in and contribute to the Institute's culture of curiosity and learni