APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

​

POSITION SPECIFICS​

The Penn State Office of Central Procurement team is searching for Accounting Associates. Central Procurement has a vision to develop and execute sound business and cost-effective Purchasing solutions to enable the teaching, research, and service mission of the University. 

The Accounting Associate supports the financial operations of the University by performing a variety of accounting tasks with accuracy and attention to detail; is responsible for maintaining and updating financial records, processing invoices, assisting with billing functions, and generating financial reports; verifies, reconciles, and corrects financial data to ensure compliance with University policies and applicable accounting standards; serves as a point of contact for internal and external stakeholders, providing guidance and support on accounting-related inquiries and procedures.

The successful candidates will:

• Review accounting records for accuracy, completeness, and proper classification and coding of income and expenditures

• Identify accounting discrepancies; make necessary corrections and update financial databases accordingly

• Analyze and approve journal entries in accordance with established financial policies and procedures

• Coordinate with suppliers, departments, and other stakeholders to resolve billing issues, reconcile statements, and provide payment documentation or clarification

• Compile and organize financial data to support the preparation of reports for both internal use and external reporting requirements

• Monitor compliance with applicable financial recording standards, University policies, and accounting best practices

• Enter, retrieve, and maintain accurate financial information using computerized accounting software systems

• Support the generation of billing documents and coordination of financial mailings, as needed

• Provide general guidance to departments and customers regarding accounting policies and procedures

• May supervise and train assigned staff, and provide input to their performance evaluation

This position offers a flexible work arrangement that combines remote and on-campus work. Typically requires 1-2 days in office per week. Questions related to flexible work shou