Testing and Data Coordinator

About the Team

The Virtual Preparatory Academy of West Virginia is a K-12 tuition-free online public school in the state of West Virginia. At VPA West Virginia, we empower students to be their best by enabling them to learn in ways that are right for them, using innovative technology at home and at their proper level.

Under the guidance and supervision of the Operations Manager, the State and District Testing and Data Coordinator is responsible for planning, managing, and overseeing all aspects of local, state, and federally mandated assessments, as well as ensuring the integrity, accuracy, and compliance of student data reporting. This position serves as the liaison between the district, state education agencies, school sites, and assessment vendors to ensure timely and effective administration of tests and reporting of data. The coordinator provides leadership in using assessment data to inform instructional practices and policy decisions that support student achievement.

Eligibility: Open to residents of West Virginia

About the Opportunity

Assessment Coordination

• Develop and manage the district-wide testing calendar to align with state, federal, and local assessment requirements, including i-Ready diagnostic and practice testing windows
• Coordinate administration of all required assessments, including but not limited to: state summative tests, alternate assessments, English language proficiency tests, and schoolwide benchmark assessments
• Coordinate in-person testing schedules and locations to ensure equitable access for all students, including those in alternative settings or remote learning environments
• Develop logistics, training, and secure handling of testing materials for both online and paper-based assessments
• Provide professional development and technical support to school staff and families
• Coordinate parent communication efforts related to assessments, including developing and distributing assessment calendars, informational materials, testing schedules, and student score reports; respond to parent inquiries and ensure families are informed about the purpose, schedule, and use of assessments
• Ensure accommodations and testing supports are properly implemented for students with disabilities and English learners in all assessment settings
• Monitor and support fidelity of implementation of schoolwide assessments to ensure consistent usage and valid data

Data Management and Reporting

• Manage the collection, validation, and submission of all student academic and demographic data required for local and state reporting systems (e.g., WVEIS)
• Coordinate the integration and analysis of i-Ready data alongside state and district assessments to provide a comprehensive view of student progress
• Ensure data accuracy and consistency across systems and platforms, identifying and resolving discrepancies in collaboration with school and district teams
• Prepare detailed reports and dashboards on assessment outcomes to support instructional planning, MTSS, and strategic planning
• Provide training and support to teachers on accessing, interpreting, and utilizing i-Ready and other assessment data to inform instruction

Compliance and Quality Assurance

• Maintain up-to-date knowledge of all state and federal testing requirements, including security and ethical testing practices
• Create and maintain training materials related to testing procedures and data reporting
• Conduct audits and implement safeguards to ensure assessment integrity and accurate data collection
• Investigate and respond to testing irregularities and data issues, including developing and implementing corrective action plans as needed

About You

• Bachelor’s Degree Required, Master's Degree Preferred
• Minimum of 3 years of experience in educational testing, assessment coordination, or data management
• Proficiency in Microsoft Office and Google Suite Products
• Strong spreadsheet skills including the ability to use basic and intermediate formulas and functions
• Prior experience working in a school setting preferred
• Prior experience managing law and regulation compliance
• Prior experience creating and documenting procedures and workflows
• Ability to handle confidential information responsibly and exhibit sound judgment while maintaining that confidentiality
• Demonstrates a reliable, dependable, and trustworthy work ethic
• Ability to manage difficult or emotional client situations
• Ability to make sound judgments after all available information has been gathered or communicated
• Demonstrates a mature attitude and insight into matters affecting department, self and /