Project Leader

Company Description

Saatchi & Saatchi X are experts at turning shoppers into buyers. We’re a team of makers and tinkerers who collaborate closely with each other and our clients to do our best work. We take pride in elevating the expected and embracing the new, the next, and the complex. We prove our creative works by building strategic ideas that execute flawlessly at retail. We believe nothing is impossible and rally behind “if you can shop it, we can do it.”

Our product is our people and talent is at the heart of everything we do. 

We’ve built a team of the most talented Xers from around the world and are looking for the next storyteller to join our crew! 

Learn more about who we are at saatchix.com and reach out to us to see our latest work.

Job Description

We are looking for a Project Manager to provide holistic, stem to stern Project Leadership for multiple, simultaneous, omni-channel campaigns and tactics of varying budgets.

In this role you will:

• Maintain a seat at the table, being engaged in internal and external client meetings and/or calls, adding value and input 
• Own communication with client including timing, budget, revisions, next steps, and other aspects of the Project Leadership function
• Manage and maintain relationship with multiple clients of varying sizes and levels of required support
• Provide back-up support for Project Leaders, Senior Project Leader, or Project Leadership Associate Director as needed  
• Lead in driving implementation and adaptation to process changes of agency processes and tools, providing feedback and suggestions for improvement
• Understand how to utilize Saatchi & Saatchi X resources, ensuring that proper representation is brought together for work/projects
• Build and manage strong, collaborative internal relationships across all functions and departments
• Foresee and respond to potential problems or issues quickly, partnering with appropriate cross-functional team members to proactively solve
• Elevate problems or issues to Senior Project Leader or Project Leadership Associate Director as needed for leadership awareness and support 
• Proactively coach the cross functional team and our client partners in systems and processes to positively impact the work
• Demonstrate ability to view the work through a strategic lens from a Project Leadership standpoint in order to optimize Account partnership
• Accurately determine scope and timing of projects based on client briefings and partnership with Account lead
• Holistically own assigned team’s financial management, demonstrating complete understanding internal and client billing processes (including varying client billing requirements and implications) 
• Facilitate creation of internal budgets and estimates including agency fees and outside costs (may be provided by cross functional team) for Account Leadership review and approval prior to client review
• Identify all tactics within an activation plan to be accurately scoped and budgeted for client review
• Actively and regularly monitor scope of work and quote vs actuals to identify when change in direction, scope, etc. will affect production time and costs, warranting consideration of a change order, presenting to Account Leadership for direction
• Provide real time status updates on scope, timing, costs, and next steps, keeping the internal team and client informed at all times via job alerts, emails, and status meetings
• Coordinate details and schedules of all projects with Capacity Management to ensure appropriate resources are allocated to the work
• Create unique, stem to stern job schedules based on scope of work outlined, building detailed schedule in Webvantage, assigning cross-functional team as relevant, ensuring all required steps are accounted for 
• Project manage all assigned jobs stem to stern to ensure each milestone is completed, proactively managing and updating schedules within system as project evolves
• Manage deliverables and processes for photo shoots, video shoots, voiceover recording, editing, etc. (requires limited guidance from Senior Project Leader and/or Project Leadership Associate Director)
• Manage all areas of timelines and deliverables with Project Leadership-owned vendors including Master Service Agreements and Statements of Work 
• Coordinate and facilitate internal project alignment meetings, ensuring cross-functional team is aware of scope, timing, costs, and next steps at all times
• Engage appropriate cross-functional team members across jobs throughout the life of the project as relevant to the work
• Own maintaining a thorough documentation of communication, timing, and attachments for all projects in proper Saatchi & Saatchi X systems throughout the life of the job 

Qualifications