Project Coordinator

Company Description

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are dedicated to fostering a culture that values individuals, talents, partnerships, ideas, experiences, and different perspectives, recognizing their importance to the continued success of the Laboratory’s mission.

Pay Range

$77,610 - $113,988 Annually

$77,610 - $95,052 (E01.1) Annually

$93,090 - $113,988 (E01.2) Annually

This is the lowest to highest salary range in good faith we would pay for this role at the time of this posting.  An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

Job Description

The Project Management Office (PMO) provides LLNL with engineering, design, estimating, construction, demolition, and project management services. PMO provides infrastructure services to enable cutting-edge research and development in the areas of defense technologies, global security, laser science, bioscience, and more. PMO offers cradle to grave infrastructure services to achieve reliable delivery of completed projects with priority on safety, collaboration, and a workforce working toward our shared vision.

We have an opening for a full-time Project Coordinator to administer, organize, and ensure that multiple types of infrastructure construction projects are completed on time and meet high quality standards.  The selected candidate will work closely with our Project Management team to achieve various project goals and objectives and will perform various tasks, like maintaining project budgets and documentation, along with various administrative duties. We are looking for someone with excellent time management and communication skills, as they will be collaborating with clients and internal teams to deliver results on deadlines. This position is in the Project Management Office (PMO).

This position will be filled at either the E01.1 or E01.2 level based on skills, knowledge, and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if selected at the higher level.

You will

• Coordinate efforts for project managers to ensure action items are added, tracked, and reported out on a regular basis.
• Assist in the coordination, quality, and consistency of baseline changes for PMO projects by coordinating high level institutional approvals, ensuring that the requested changes are compliant with change control policies and procedures.
• Review monthly data/reporting and coordinate with project teams to make corrections as required.
• Assist in preparing graphic presentations and information regarding estimating, cost, schedule, and earned value data for meetings and reports.
• Gather and analyze data to evaluate requirements and specifications to ensure accuracy in quality control documentation and process flow.
• Assist in the development of project management documents such as monthly and ad hoc reports, decision memos, external responses, and action items.
• Participate in project design meetings, propose improvements, and help develop solutions if necessary.
• Plan and manage team goals and project schedules, including communicating with clients to identify and define project requirements, scope, and objectives.
• Coordinate current projects with all team members to keep workflow on track.
• Manage project-related paperwork by ensuring all necessary materials are current, properly filed, and stored.
• Prepare project correspondence, review project proposals, memos, meeting minutes, and emails.
• Adhere to budget by monitoring expenses and implementing cost-saving measures.
• Perform other duties as assigned.

In Additional, at the E01.2 level

• Utilize knowledge of Project Management principles to research, gather, and analyze information (e.g., budget, duration, scope, justification, and deferred maintenance) to be used in complex reporting documentation, audits, and presentations to Division, Department, and Directorate senior management.
• Create specialized reporting of project status used by multiple tiers of management in the form of regular updates and institutional portfolio budget, cost tracking reports, charts, and graphs.  
• Independently address areas of concern with appropriate