Administrative Analyst (Accounting & Finance)/CSRI (UEC)

 

About University Enterprises Corporation at CSUSB

(This is not a state position)

University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We’re responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.

Position Summary

Temporary, Non-Exempt, Full Time, Benefitted position through 6/30/26 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance). 

Salary: $4,928.00-$6,024.00 per month

Location: On site. CSRI San Bernardino Center

Work Schedule

40 hours per week. Typically, 8:45AM-5:15PM, Monday-Friday (with some evenings and Saturdays required and hours are subject to change depending on business requirements).

First Review Deadline

This position will remain open until filled. 

Typical Activities

Under minimal supervision of the Associate Director of Administration, the Administrative Analyst (Accounting & Finance) will work independently to:

Fiscal and Budget Management

• Analyze and monitor CSRI’s multi-million-dollar annual budget.

• Advise management on budgetary trends and funding projections.

• Prepare, track, and submit invoices with required documentation (HIPAA-compliant).

• Reconcile internal and external fiscal systems and reporting tools.

• Participate in financial planning, cost analysis, and allocation studies.

Procurement and Inventory Management

• Coordinate purchasing of all program supplies and services across sites.

• Navigate CSUSB procurement systems and maintain accurate records.

Payroll and HR Liaison Functions

• Serve as point of contact between CSRI and UEC payroll.

• Monitor payroll timelines and resolve issues with UEC staff.

Reporting and Compliance

• Generate monthly and quarterly financial reports for CSRI leadership.

• Ensure fiscal operations are compliant with internal, university, and CDCR standards.

• Manage communications with funders regarding invoicing, compliance, and reporting needs.

Cross-Departmental Collaboration

• Support administrative and program staff with financial questions and requests.

• Assist with facility oversight as needed and train others on fiscal systems and processes.

Minimum Qualifications

• Education & Experience:
  • Must possess either:
    • Three years of analytical experience involving a wide variety of clerical duties and an Associate’s Degree. (Experience may be substituted for the education requirement on a year-for-year basis.) OR
    • 5 years of demonstrated experience in fiscal management and budget reporting and analysis. Proficient in Microsoft Suite, including excel and access. Knowledge of accounts receivables and payables and related activities.
• Other:
  • Public sector and grant-funded budgeting principles
  • Accounting and auditing standards.
  • University and auxiliary organization financial systems (e.g., UEC, CSUSB systems).
  • Procurement policies and inventory management.
  • HIPAA, confidentiality, and state/federal financial compliance standards.
  • Budget forecasting and financial modeling.
  • Accounts receivable/payable systems.
  • Generating clear and accurate financial reports.
  • Communicating effectively with multiple stakeholders.
  • Using Microsoft Excel, Word, and financial databases with advanced proficiency.
  • Prioritize and manage multiple tasks with minimal supervision.
  • Interpret complex policies, procedures, and regulations.
  • Problem-solve and provide strategic input to leadership.
  • Maintain confidentiality and professionalism at all times.
• Special Requirements:
  • A background check (including a criminal records check) must be completed satisfactorily before any candidate's job offer is finalized.
  • Live Scan Fingerprinting is required for all employees.
  • Yearly TB testing.
  • Experience managing budgets funded by government grants or contracts.
  • Strong analytical skills wi