ADMINISTRATIVE ASSISTANT II (Lead) - 64085561

Requisition No: 860675 

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT II (Lead) - 64085561

 Pay Plan: Career Service

Position Number: 64085561 

Salary:  $40,000 Annually 

Posting Closing Date: 09/18/2025 

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Department of Health

Prosecution Services Unit

Open Competitive Opportunity

 

Your Specific Responsibilities:

This position is directly supervised by the Operations & Mgmt Consultant of the Expert Witness Office within the Prosecution Services Unit, Office of the General Counsel.  Incumbent possesses good judgment and problem-solving skills to ensure services provided are completed efficiently, timely, and correctly. The incumbent in this position serves as back-up to the supervisor and acts as delegate in the absence of the supervisor; serves as lead staff and takes responsibility for overall activity in the absence of the supervisor.

 

Receive the intake of cases that require an expert opinion.  Reviews the cases to determine the applicable specialty and procedure(s); contacts an expert witness; makes arrangements for review of cases; requests the necessary authorizations in advance; prepares cover letter, including questions indicated by the reviewing attorney or consultant and any other pertinent information which will assist the expert in reviewing the case; and securely emails the investigative files, including applicable exhibits, i.e., x-rays, audio, video, photographs, etc. 

 

Processes supplemental requests from expert to obtain missing or additional information; prepares and submits the request form to the appropriate field office; updates the complaint status and activity codes accordingly. Maintain and manage an organized tracking system of those cases for which the incumbent is responsible.  File incoming correspondence and supplemental records in the case file and forward such records to experts if pertinent and applicable.  

 

Facilitates and ensures expert witnesses are registered in MyFloridaMarketPlace. Procures expert witness services through purchase order using MyFloridaMarketPlace and processes invoices for expert expenses incurred; ensures compliance with Section 215.422, F.S. and Chapter 3A-24, F.A.C., by coding invoices to the appropriate board, obtaining approval, and submitting to Finance and Accounting within 5 working days.

 

Perform a monthly inventory of all expert witness case reviews assigned to the incumbent, making necessary changes and updates to the computer case management system and tracking system.

 

Direct and responds to telephone inquiries received from the general public, complainants, Subject’s and/or Subjects’ counsel concerning disciplinary cases.

 

Other duties as assigned.

 

Required Knowledge, Skills, and Abilities:

Knowledge of administrative principles and practices.  Knowledge of office procedures and practices.  Knowledge of the methods of data collection.  Knowledge of the principles and techniques of effective communication.  Ability to collect, evaluates, and analyzes data relating to administrative functions such as accounting, personnel, purchasing, or report writing.  Ability to prepare correspondence and administrative reports.  Ability to understand and apply applicable rules, regulations, policies, and procedures.  Ability to utilize problem-solving techniques.  Ability to work independently.  Ability to plan, organizes, and coordinates work assignments.  Ability to communicate effectively.  Ability to establish and maintain effective working relationships with others.

 

Preferred candidates should possess:

• Reliable skills and abilities for attention to detail and accuracy.
• Prioritizing and organizing work product and function.
• Working under deadlines.

 

Qualifications:

Preference will be given to those who meet the following minimum requirements:

• High school diploma or equivalent AND
• 2 years administrative experience to include Microsoft Office, Adobe, data entry, and document preparation.

 

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