Executive Assistant

Overview

Are you ready to play a crucial role in healthcare at one of the world's leading medical institutions? Johns Hopkins Intrastaff is now urgently hiring for a highly skilled Executive Assistant. Johns Hopkins Intrastaff is the internal staffing agency for the Johns Hopkins Health System and partner hospitals, providing temporary support to a variety of Johns Hopkins locations. Why Choose Johns Hopkins Intrastaff? At Johns Hopkins Intrastaff, you're not just an employee, you're an integral part of a renowned healthcare system. Unlike traditional staffing agencies, we offer you the unique advantage of being both a temporary employee and a valued member of our prestigious organization.

 

Position Overview:

• The Executive Assistant assists the Sr. Vice President of Finance by providing secretarial and administrative support, such as preparing correspondence, scheduling meetings (including Board meetings), constructing Board Minutes, receiving and directing visitors, maintaining the executive’s calendar, and maintaining routine records and files. When required, provides secretarial and administrative support to the Finance Division, Managers, Executive Management Team and the Assistant to the President. Work requires collaboration with both internal and external contacts in order to resolve problems and improve efficiency within the administrative area. Significant responsibility to ensure that satisfaction and service with internal and external contacts is maintained. Communication with external contacts is required to provide or gather information, handle routine transactions, and providing information.

Location:

• Johns Hopkins Howard County Medical Center. 

Schedule:

• Monday - Friday 8:00 AM - 4:30 PM. 

Start Date: 

• January 22, 2025.

Pay Rate:

• $27.00 Per Hour.

What We Offer:

• Impactive Work: You will have a positive impact on making a difference in a patient’s life. 
• World-Class Environment: Work alongside some of the best healthcare professionals, including top nurses, physicians, and allied health experts.
• Cutting-Edge Innovation: Gain exposure to state-of-the-art technology and participate in groundbreaking medical research that shapes the future of healthcare.
• Benefit: Medical, Dental, Vision, 401K, Access to Johns Hopkins Credit Union and more.

If you're passionate about healthcare, thrive in a diverse team environment, and are eager to make a difference, Johns Hopkins Intrastaff is the place for you. Join us in delivering exceptional care and advancing medical science. Apply now and be a part of something extraordinary at Johns Hopkins Intrastaff!

 

Responsibilities

MAJOR JOB RESPONSIBILITIES: 

• Is responsible for the word processing, transcription, copying, and distribution of administrative reports, minutes, personnel documentation, policies and procedures, letters and memoranda, labels, and the like, from rough draft and/or Dictaphone. Proofs completed work for accuracy.  Work is performed in a timely manner in support of one or more management functions.  Material is of a highly confidential nature.
• Sets up and types reports, schedules, and tables as needed such as monthly reports, business plans, resolutions, minutes, agendas, and notices. Proofs completed work for accuracy and submit to supervisor for approval.
• Maintains/manages the Sr. Vice President's calendar. Coordinates appointments, and meetings, and arranges for conference rooms for administrative staff in the department.  This requires screening and the ability to determine the urgency of requests for the most effective use of time for the Sr. Vice President of Finance.  Information is obtained in advance as to the purpose and length of time required.  Gathers material for appointments and/or meetings in anticipation of the needs of the Sr. Vice President.
• Discretely deals with highly sensitive and confidential issues including financial and personnel matters regarding the operations of the division.
• Gathers prepares, and records statistics and other information to maintain accurate records/reports of department activities, updates and maintains department records and files as directed. Performs other related office duties connected to organizational activities and accepts special projects as assigned.
• Handles telephone calls promptly and with consideration and courtesy. Messages are recorded accurately passed on and referred to other departments along with any data necessary for action to be taken.  Good judgment is exercised in giving out information to callers.  All matters that can be handled elsewhere