Senior Project Manager

Description

Summary  

Reporting directly to the Executive Director of Facilities Planning, Design, and Construction (Executive Director of PDC) plans, organizes, and manages minor capital projects, major capital projects, campus projects, major/minor space moves and reconfigurations, infrastructure projects, sustainability projects and campus operations and maintenance projects.  The primary role of this position is to manage Campus Minor/Major Capital projects; The role will manage facilities contracts and contract compliance however, this position may be asked to assist with other campus projects including unforeseen emergency projects, among other project types.  

The Senior Project Manager works to ensure coordination between maintenance, operations, and the responsibilities of the Facilities Services projects, and activities. S/he is responsible for developing realistic budgets, working with in-house staff and/or outside contractors/consultants, coordinating schedules to ensure that there is minimal disruption to academic programs or Facilities operations routines.  The Senior Project Manager is responsible for all technical and administration matters pertaining to construction projects which will be accomplished by contract, contract labor, or department personnel. Develops project scopes, determines appropriate methods of accomplishment, and prepares project request packages for approval. Researches and prepares project cost estimates, drawings, and specifications. Monitors and tracks all projects assigned. Provides technical assistance required regarding these design and contracting efforts. The Senior Project Manager in conjunction with senior staff will also be responsible for contract negotiations and be in charge of project bids and facilitation of the bidding process.

Essential Functions/Major Areas of Responsibilities: List in descending order of importance.

1.  Project Management:

• Performs and accomplishes all facets of project management including project inspections.  Manages construction contracts and other vendor contracts related to various Campus projects. 

• Reviews change orders processes and approves change orders. Certifies acceptance of projects.  

• Reviews and prepares solicitation packages for selection of Architectural Engineering firms to design projects. 

• Reviews design progress drawings/documents for project scope and consults with Executive Director of PDC for final review and acceptance of completed designs prior to bidding.  

• Monitors projects that will result in the addition, deletion or change in utilization of campus space and initiate actions for changes made to the College's space utilization documents.  

• Works closely with the Operations Project Manager and Operations & Maintenance management team and with programming and scheduling of all in-house work requirements related to larger hybrid projects.

• Represents the campus in pre-design, pre-bid, pre-construction and progress review meetings regarding assigned campus projects.  

• Provides technical feedback and assistance to contracted design engineers, and architecture and engineering design firm’s personnel, when required.  

• Monitors the progress of projects under construction and follows-up to ensure user satisfaction, quality control, and compliance with the budget.  

• Provides technical guidance to trades personnel regarding maintenance and repair techniques, methods, and materials as appropriate.

• Tracks project schedules using available project management software and reports progress regularly to Facilities Services Leadership Team and campus users as necessary.

2.  Project Planning & Development:

• Develops scope of required Campus projects including capital projects, utility projects, infrastructure upgrades; develops project requesting documents, cost estimates, and submittals to the Executive Director of PDC for inclusion in the Capital Projects Budgeting Process.  

• Provides support to Operations & Maintenance management team as needed in processing work order requests for campus projects; develops project scope through consultation with the Executive Director of PDC and/or trades staff.  Assigns work orders as needed. 

• Recommends the best method for accomplishing all major/minor projects assigned. 

• Develops project programming documents, develops cost estimates and develops project request forms and drawings as needed. 

• Reviews project plans, specifications, bid documents and related materials; evaluates bids and recommends award of contracts for major & minor capital projects, major equipment purchases, and major maintenance projects.

• Provide technical expertise, information and assistance regarding assigned