Administrative Assistant II

Requisition Number: 95574 

The Administrative Assistant II provides general administrative business support as well as support to their assigned VP leader. The incumbent schedules appointments, gives information to callers and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties.

What you’ll do at Insight

· Manage the VP leader's calendar and schedule appointments and meetings, based on availability and preference.

· Coordinate domestic and international travel arrangements, including transportation and lodging.

· Answer and route phone calls to appropriate parties.

· Prepare and distribute correspondence, memos, and reports.

· Maintain electronic and physical filing systems.

· Process incoming and outgoing mail and packages.

· Manage inventory and office supplies.

· Perform general administrative duties.

· Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by company.

· Answers and screens telephone calls; arranges conference calls.

· Coordinates manager schedule and/or makes appointments.

· Welcome scheduled visitors and conducts to appropriate area or person.

· Conducts research and compiles statistical reports.

· Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.

· Makes copies of correspondence or other printed materials.

What you’ll need to join Insight

· High school diploma or general education degree (GED) required

· Minimum of 2-4 years of related work experience; or equivalent combination of education and experience.

· Excellent written and verbal communication skills

· Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)

· Strong organizational, time-management, and multi-tasking skills

· Ability to prioritize tasks and work independently

· Ability to read, analyze, and interpret general business/ professional journals, technical procedures, or regulations.

· Ability to write reports and/or business correspondence.

· Ability to effectively present information and respond to questions from groups of managers, customers, other employees.

The position described above provides a summary of some the job duties required and what it would be like to work at Insight. For a comprehensive list of physical demands and work environment for this position, click here.

Insight is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation or any other characteristic protected by law.

 

 

Posting Notes: Chicago || Illinois (US-IL) || United States (US) || Legal, Finance, Facilities & Administration || None || US - Chicago, IL ||