Office Coordinator

We are Alter Domus. Our name means “The Other House” and we’re a world leading provider of integrated solutions for the alternative investment industry. We believe in being different. Here, you progress on merit, not who you know. You speak openly, whoever you’re speaking to. And it’s your freedom to decide which cutting-edge kind of finance professional you want to be. Join more than 5,100 fund administration, accounting, tax, loan administration and legal experts worldwide and take pride in being alternative.

 

Alter Domus clients include the world’s leading asset managers, lenders and asset owners. We’re specialists who use the most innovative technologies to create unparalleled solutions for the private equity, real assets and debt capital markets sectors. This is where standout talent advances what’s possible in fund administration, corporate services, depositary services, transfer pricing, domiciliation, management company services, loan administration, agency services, trade settlement and CLO manager services.

JOB DESCRIPTION:

 

• Manage reception desk and support an office of 100+ employees;
• Professionally answer phones, provide assistance, take messages and transfer calls;
• Sort and distribute mail, manage inbound package deliveries and outbound FedEx shipping;
• Monitor break room and conference room supplies and cleanliness;
• Monitor office equipment and supplies, maintain inventory and report ordering requirements;
• Coordinate meeting requirements, including catering deliveries, and meeting supplies; and
• Assist internal groups with event-planning coordination.

 

YOUR PROFILE:

 

• At least 1 year of experience in a customer-service or professional office environment;
• Responsive, friendly, professional, and proactive communication approach;
• Excellent written and verbal communication skills;
• High proficiency and accuracy in data entry and use of Microsoft Office Suite (i.e. Word, Excel and Outlook);
• Ability to visit multiple office areas, and run errands locally;
• Deadline-driven and highly organized workstyle with exceptional attention to detail; and
• Ability to quickly learn new concepts and excel in a fast-paced, dynamic team environment.

 

 

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