Senior Administrative Assistant - Chaplaincy

Senior Administrative Assistant at Providence Portland Medical Center- Full-Time, Day Schedule 

Providence offers a fantastic benefits package which include but is not limited to:

Free, convenient, and ample parking

TriMet annual pass (Hop Fastpass) for benefit eligible staff who work within the Portland Service Area (does NOT include Wilsonville, Newberg, Seaside, Hood River, Washington State, or Medford)

Medical Plan Assistance Program- provides free or reduced-cost coverage to caregivers and their eligible dependents who qualify based on household size and income

Tuition reimbursement/education– includes 100% tuition paid program options; up to $5,250 per year for select undergraduate and masters degrees within Guild catalog.  Required books and fees are 100% covered or reimbursable for select schools in the Guild catalog up to program funding cap

Paid Time Off – Benefit eligible caregivers receive up to 25 days per year 

Retirement - The Providence retirement program consists of employer match and discretionary contributions that work together with your pre-tax (and/orRoth aftertax) contributions to help you save for retirement.

Lyra Caregiver Assistance program- Up to 25 counseling or coaching sessions per eligible member per year

The Administrative Assistant III provides professional administrative support to the Supervisor of Pastoral Care and the CPE Supervisor.  Takes initiative in coordinating department IS/Telecom/Administrative/HR/Special Event and Project Planning.  Acts as the department IS liaison - coordinates IS for department (i.e., initial access for new hires, additional access for department staff, requests for changes to Star and Horizon, facilitates telecom for department - voicemail/pagers).  HR coordinator for department - coordinating new hire paperwork and timelines for orientation for interns/residents/new employees.  Project and Event planning:  includes analyzing, organizing, setting up, revising, and updating databases. Aids the Director in analyzing and preparing the departmental budget. Completes own delegated projects successfully and maintains expertise in compliance with hospital regulations, i.e., department safety coordinator.  Maintains files and database of all members of the Department and collaborates with PPMC staff in facilitating chaplain visits, aid to in-need patients and employees, and ongoing projects, i.e. prayer/memorial services.

Providence caregivers are not simply valued – they’re invaluable. Join our team at Providence Portland Medical Center and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.

Preferred Qualifications: 

• Bachelor's Degree
• Master's Degree
• Experience in a hospital environment.
   

Why Join Providence?  

Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities.

Accepting a new position at another facility that is part of the Providence family of organizations may change your current benefits. Changes in benefits, including paid time-off, happen for various reasons. These reasons can include changes of Legal Employer, FTE, Union, location, time-off plan policies, availability of health and welfare benefit plan offerings, and other various reasons.