Executive Assistant

 

A Place Where People Matter. 

Start your career journey with Univar Solutions!  Here you can make an impact on the world around you and accelerate your career in areas that energize and excite you.

 

Executive Assistant:

As an Executive Assistant, you will provide high-level administrative duties for Executive Leaders using a high degree of independent judgment and discretion. Assignments include tasks of a non-routine and non-repetitive nature and require extensive working knowledge of all company procedures and practices. You will handle a broad scope of confidential and proprietary information.

 

What You'll Do:

• Responsible for the completion of all assignments and/or projects assigned by executive leaders.
• Coordinates extensive travel arrangements (domestic and international) and manages executives complex calendar.
• Screens incoming calls, e-mail, mail, visits, problems and other relevant matters for appropriate action. Maintains follow-up system on actions required on a periodic basis.
• Ensures executives are always aware of their schedule.
• Provides basic technical support to the executives.
• Plans meetings and other events as required such as our culture club events and other related activities
• Processes executives complex expense reports.
• Composes and prepares a variety of correspondence and reports. Initiates or responds to inquiries and reports potential problems and assists in the solution in these areas.
• Assists in the development and preparation of presentation slides and materials.
• Provides support, as needed, on evenings and weekends (generally from home). 
• Performs liaison activities relative to their involvement or the company’s participation in major business and civic organizations; may plan some events.
• Collaborate with employees (all levels), customers, suppliers, and others.
• Performs other duties as required or assigned. May assist other executives as needed.

 

What You Need:

• Four-year degree preferred or equivalent experience
• 10+ years of progressively responsible administrative experience with at least five years supporting C-suite executive level management.
• High level of resourcefulness with knowledge of company operations.
• Strong interpersonal skills; ability to interact with people at all levels both internally and externally.
• Advanced Word, Excel, PowerPoint and Outlook skills. Ability to provide basic technical assistance related to i-phone, i-pad, laptop, etc.
• Experience in coordinating extensive travel arrangements and calendaring/scheduling.
• Strong organizational and prioritization skills
• Ability to handle diverse work assignments
• Ability to provide basic technical support and learn new programs easily.
• Excellent command of spoken and written English.
• Skill in producing clear and concise memos, letters, and reports.
• Ability to work well and maintain professional composure under pressure and to meet deadlines.
• Ability to use discretion and confidentiality in handling day-to-day activities.
• Ability to work unsupervised.
• Ability to take initiative and be self-motivated.
• Thrives in a fast-paced, agile environment.

 

Where You'll Work:

This is a hybrid-based role that will report out of our corporate headquarters in Downers Grove, IL.

 

Pay & Benefits:

• The salary range is $90,000 - $115,000. This role is also eligible for incentive pay.
• The specific salary offered to a candidate may be motivated by a variety of factors including the candidate’s meaningful experience, education, training, certifications, qualifications, and work location.
• Available employee benefits include health, vision, and dental. We also provide 401k matching for retirement and flexible time off.

 

What You Can Expect: 

• Strong work/life flexibility
• To be surrounded by an inclusive