Administrative & Operations Assistant, CA&M

Requisition ID: 292704 

•  Relocation Authorized: None 
• Telework Type: Full-Time Office/Project 
• Work Location: Reston, VA

 

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Job Summary:

Bechtel’s fast-paced Corporate Affairs & Marketing team is seeking a highly motivated Executive Assistant to support the Global Head of Corporate Affairs & Marketing. This role is primarily responsible for managing complex schedules, budgets, and administrative priorities.

A successful candidate will demonstrate strong judgment and discretion and be a critical thinker, strong communicator, highly organized, and detail-oriented, with a passion for ensuring leaders and teams have the tools, resources, and support they need to succeed. Experience supporting senior executives is preferred.  #LI-AM3

Major Responsibilities:

Executive calendar management

• Manage and coordinate a complex executive calendar, resolving conflicts and prioritizing meetings as appropriate
• Maintain long-term planning calendars across current and future years

Budget management

• Support the Corporate Affairs & Marketing overhead budget, including tracking, forecasting, cost analysis, and reconciliation
• Partner with finance and procurement teams on approvals, reporting, and compliance
• Maintain accurate financial records and support leadership decision-making

Administrative support

• Draft correspondence, meeting notes, and readouts as needed
• Prepare and distribute meeting agendas, materials, and minutes
• Maintain and update distribution lists, organization charts, and internal documentation
• Classify, file, and manage correspondence and records in accordance with company procedures

Meetings, events, and visitors

• Receive and screen phone calls and visitors, directing them appropriately
• Coordinate internal and external meetings, including facilities, equipment, conference services, and catering
• Manage visitor coordination, including welcoming and escorting guests and arranging temporary workspace

Travel and logistics

• Coordinate domestic and international travel arrangements, including itineraries and real-time adjustments
• Complete expense reports following travel and ensure timely submission

Education and Experience Requirements:

• Bachelor’s degree (or international equivalent) and 5–8 years of relevant experience, or 9–12 years of relevant experience in lieu of a degree
• Minimum of 5 years of administrative experience and/or advanced coursework requiring strong writing skills
• Demonstrated ability to maintain confidentiality of the strictest nature

Required Knowledge and Skills:

• Proven experience managing executive calendars and coordinating complex schedules
• Experience supporting budgets, financial reporting, and cost performance (including overhead,