Medical Records Assistant - Per Diem

Medical Records Assistant

Status: Per Diem

Shift: Days

Pay range:  $23.00 - $27.00 DOE

Location: Avamere Olympic Rehabilitation of Sequim    1000 S 5th Ave, Sequim, WA 98382

Apply at Teamavamere.com 

Essential Duties and Job Responsibilities

•  Organize and maintain paper and/or electronic health records, ensuring they are complete, accurate, and easily accessible. 
•  Follow facility and regulatory guidelines for medical records storage, retrieval, and disposal. 
•  Enter and update resident information, including demographic data, diagnoses, procedures, and medications. 
•  Retrieve medical records for medical staff or other authorized individuals. 
•  Review records for completeness, accuracy, and timeliness, identifying and addressing discrepancies. 
• May assist with data collection, analysis, and reporting for quality improvement or other facility purposes. 
• Adhere to HIPAA regulations and maintain the confidentiality of patient information.
• Ensure the accuracy, completeness, and timely completion of medical records, including completion of discharge sheets and 360 care documentation.
• Maintain accurate records of all actions taken, including record releases, audits, and system updates.
• Effectively communicate necessary resident information to charge nurses, director of nursing, and/or administrator.
• Must be knowledgeable on federal and state laws regarding medical records.
• Review and audit admissions, discharges, change of condition, and other pertinent records on nursing units.
• Ensure that incomplete records/charts are returned to nursing service for correction.
• Ensure that registries are properly maintained for admission and discharge of residents.
• Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the facility to assure that medical records can be properly maintained and problem areas can be identified and corrected.

Requirements and Qualifications

• High school diploma or equivalent.
• Basic understanding of medical terminology and anatomy/physiology.
• Proficiency in Microsoft Office Suite and/or electronic health record (EHR) systems.
• Experience in medical records or healthcare administration is preferred. 
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• The ability to work in a fast-paced, crisis-prone environment.
• Advocacy skills with a focus on patient-centered care.

At Avamere, we believe in taking care of our employees. We offer a comprehensive benefits package that includes:

• Health Insurance: Comprehensive medical, dental, and vision plans. Low individual and family deductible.
• 401 (k) Plan: After 90 days of employment, with matching program.  
• Paid Time Off (PTO):  Accrue up to 4 weeks PTO per year, 6 holidays and accrued sick leave.
• EAP Canopy with unlimited telehealth mental health visits.
• Continuing Education and Higher Education Reimbursement.
• Generous employee referral bonus program.
• Flexible Spending Accounts & CERA:  Medical FSA, Dependent Care FSA and CERA (Commuter Expense Reimbursement Account).
• Professional Development: Opportunities for growth and development within the company.
• Voluntary Benefits: Life insurance, disability coverage, supplemental hospital, accident and critical illness coverage, Legal Services, Pet Insurance, discount programs and more.

Avamere is an Equal Opportunity Employer and participates in E-Verify