Administrative Assistant, Debt Capital Markets

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC, please visit CIBC.com

What You’ll Be Doing

CIBC Capital Markets provides a wide range of credit, capital markets, investment banking and research products and services to government, institutional, corporate, and retail clients in the US, Canada and other key markets around the world.  CIBC’s goal is to be a premier client-focused bank with a reputation for consistent and sustainable earnings, risk-controlled growth, and being a well-managed firm known for excellence in everything we do.

The US Business Management group provides direct day-to-day support and coverage for CIBC’s US Capital Markets business. The group’s primary role is to assist in achieving the mandate to be a premier client-focused global bank.  The Business Management group serves as the primary liaison between the Capital Markets business and their supporting infrastructure groups as well as their internal and external vendors, brokers and suppliers. US Business Management also strives to ensure a sound control environment and provides sound advice in support of business strategy.

At CIBC we enable the work environment most optimal for you to thrive in your role. Details on your work arrangement (proportion of on-site and remote work) will be discussed at the time of your interview.

How You’ll Succeed

This is a great opportunity for an experienced Administrative Assistant to work within CIBC’s US Capital Markets Business Management team and provide outstanding support to the Debt Capital Markets team.  The successful candidate will be a self-starter, is amenable to an early work schedule, possesses excellent organizational, communication and basic mathematical skills with the ability to interact directly with all levels of management and client institutions.

Administrative Responsibilities include:

• Responsiveness and accessibility to the business throughout the day; be proactive in response to information requests and promptly resolve any day-to-day service or business related issues.

• Expense management and arrangement of travel for multiple Managing Directors

• Coordination of business entertainment including client dinners, roadshows, due diligence meetings and industry events/conferences, in collaboration with the U.S. events team as required

• Maintain mandates and pipeline report and client pitch summary tracker

• Assist as needed with printing and binding of client presentation materials

• Coordination of internal team meetings

• Onboarding/Offboarding – Ensure new employees have all tools and information needed and ensure offboards are respectfully locked down and all assets returned

• Coordinate with building management to manage the arrival of guests to the New York office

• Orders and maintains supplies, and arranges for office equipment maintenance

• Maintain Email Distribution Lists

Organization Responsibilities include:

• Business Continuity milestones including Call Tree and other milestones

• Records Management

• Secure Workspace Reviews

• Maintain Gift log for Compliance

Who You Are

• Highly motivated, self-starter; able to work in a fast paced, results driven environment.

• Minimum of 5 years’ experience in Administrative Assistant role.

• Experience in calendar management.

• Experience in managing general office procedures (e.g. scheduling, expenses, business travel bookings).

• Excellent organizational skills with a good attention to detail.

• Strong interpersonal, written, verbal, telephone etiquette, and presentation skills.

• Ability to execute tasks under aggressive targets and effectively manage to changes in plan.

• Working experience of Microsoft Outlook, Teams, Word, Excel, and PowerPoint.

• Ability to manage multiple time sensitive tasks efficiently and accurately.

• Tact and good judgment in confidential situations and proven experience interacting with senior management.

• Desire to continuously evolve our thinking and ways to improve task efficiency within the office.

• Values matter to you. You bring your real self to work and you live our