Accounts Payable Specialist

Description

We are seeking a detail-oriented and reliable Accounts Payable (AP) Specialist to join our accounting team. This role is responsible for processing vendor invoices, maintaining accurate financial records, and ensuring timely payments. The ideal candidate has strong organizational skills, a solid understanding of accounting principles, and the ability to work efficiently in a fast-paced environment.

Responsibilities:

• Process a high volume of vendor invoices accurately and timely
• Match purchase orders, receipts, and invoices (3-way match)
• Verify coding and approvals prior to payment
• Prepare and process weekly check runs and electronic payments
• Maintain vendor records and respond to vendor inquiries
• Reconcile vendor statements and resolve discrepancies
• Assist with month-end closing activities
• Ensure compliance with company policies and procedures
• Support audits by providing required documentation

Requirements

• High school diploma required; Associate’s degree in Accounting or related field preferred
• 2+ years of accounts payable or general accounting experience
• Experience with ERP/accounting systems (e.g., BisTrack, SPRUCE, QuickBooks, or similar)
• Understand compliance issues around accounts payable processes (W-9, sales tax, etc.)
• Strong attention to detail and accuracy
• Proficient MS Office, especially in Microsoft Excel
• Ability to prioritize tasks and meet deadlines
• Strong communication and problem-solving skills