Lead Coordinator, Accounting

This Opportunity

WSP is currently initiating a search for a Project Controls Consultant to join our team in Oakland/Bay Area, California. 

The Project Controller will be involved in selected stages of a project’s life cycle (i.e. Initiation, Planning, Execution, Monitoring and Control, and/or Closure) for consulting services related to earth and environment projects including site characterization and remediation, environmental permitting and compliance, water/wastewater treatment, and mining.  Most components of this role will relate to engineering and/or environmental consulting scopes.  This project coordinator role will work closely with project managers and technical managers and ensure the correct delivery of projects within budget and schedule. 

Your Impact
 

• Setting up and coordinating the project according to the approach outlined in the WSP’s Project Delivery Manual and in line with established quality control procedures using Horizon (an Oracle-based accounting system).
• Communicating with the project team to assist with the monitoring and control of budgets, expenditures, and schedules.
• Providing timely updates on project controls, progress and forecasting trends to the Project Manager
• Liaising with subcontractors and suppliers and helping with preparation of subcontractor work orders and invoicing payments
• Creating and updating project budgets and schedules and flagging issues to the Project Manager
• Interfacing with the accounting team to ensure compliance with client invoicing requirements, preparation of invoices and assisting with facilitation of timely payment.
• Assisting with developing and tracking Health and Safety requirements and associated plans.
• Coordinating project team communications, written and verbal, and documenting client meetings, interactions and activities.
• Identifying the need for and preparing change orders
• Reviewing team resourcing requirements and preparing basic work orders
• Coordinating logistical requirements for the project team such as travel and mobilization.
• Interacting with clients as required by Project Managers
• Coordinating preparation and distribution of project deliverables
• Assisting with preparation and submission of project notifications
• Ensuring project files are kept up to date using specified document control system.
• Assisting with proposal writing and coordinating contributors to proposals as needed
• Coordinating project closing through archiving of project documentation and coordination of lessons learned documentation, client feedback documentation, sub-consultant evaluations and project experience profiles.

Who You Are

Required Qualifications

• Bachelor’s degree or similar work experience working with consulting engineering project controls or other interface with consulting accounting systems.
• 7-20 years of demonstrated post education experience or similar work experience in project controls.
• Basic knowledge of project management principles and PMI’s Body of Knowledge.
• Experience with Accounts Payable and/or Accounts Receivable systems.
• Excellent organizational skills.
• Exceptional attention to detail and accuracy.
• Proven ability to meet tight deadlines, manage conflicting priorities, and work well under pressure in a rapidly changing environment.
• Strong interpersonal and communication skills.
• Ability to learn processes quickly and prioritize client requirements.
• Strong team player, self-motivated and proactive thinker with flexible can-do attitude
• Excellent management or supervisory skills with respect to other project control staff or teams.
• Excellent computer skills, including knowledge of Microsoft Word, Excel, Project, and Adobe Acrobat Software.
• Previous experience working in an engineering consulting business would be considered an asset.
• Previous experience in Oracle-based accounting or ERP systems
• PMP certification would be an asset.
• Experience in field / supply logistics and travel bookings.
• Experience working in the mining or construction industries or environmental/engineering fields.