Executive Assistant (Executive Leadership Team)

Bring your heart to CVS Health. Every one of us at CVS Health shares a single, clear purpose: Bringing our heart to every moment of your health. This purpose guides our commitment to deliver enhanced human-centric health care for a rapidly changing world. Anchored in our brand — with heart at its center — our purpose sends a personal message that how we deliver our services is just as important as what we deliver.
 
Our Heart At Work Behaviors™ support this purpose. We want everyone who works at CVS Health to feel empowered by the role they play in transforming our culture and accelerating our ability to innovate and deliver solutions to make health care more personal, convenient and affordable.

This is an exciting opportunity to provide executive administrative support to a high-level Executive in our Hartford, Connecticut office.

The ideal candidate for this position will sit in the Hartford, Connecticut office and have exemplary planning and time management skills and the ability to organize and manage calendars and keep scheduling operations running smoothly and efficiently. This individual will also be instrumental in helping to develop and manage team building and engagement activities. Poise, articulate and professional communications are required. Individuals should be open to working additional overtime hours with this EA opportunity.

Responsibilities:
• Proactively managing/coordinating daily schedule/calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars.
• Arranges and schedule numerous meetings; maintain and update calendar; determine importance of meeting requests and schedule accordingly; demonstrate flexibility, serve as first-line of defense with the high volume of communications of phone and email.
• Arrange travel and all accommodations including comprehensive and detailed itineraries.
• Process reimbursement and expense reports in accordance with established policy guidelines; track expenses and follow-up in timely manner.
• Provide a bridge for smooth communication; demonstrate leadership to maintain credibility, trust and support with senior management staff.
• Responsible for excellence in complex meeting/event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink.
• Coordinate on-boarding and off-boarding of employees and consultants, including hardware installation request/repair, space planning, etc.
• Manage general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc.
• Manage department files, including electronic document systems, intranet web sites, wikis, and web-based project management tools.
• Edit presentations, agendas, spreadsheets, communications, databases, and reports.
• Prioritize and track deliverables, manage project timelines, deadlines and requests.
• Participate in meetings, take notes and disseminate information to relevant stakeholders, including weekly email updates. Responsible for drafting and editing correspondence.
• Manage special projects as designated and assist other department members as necessary.
• Perform other duties as assigned and assist with special projects as needed.

Required Qualifications :

• 10+ years administrative experience supporting senior leadership.
• Experience with Microsoft Office tools such as Word, Excel, Outlook and PowerPoint.
• Previous experience maintaining executive’s phone, calendar, work and travel schedules using Microsoft Outlook.

Preferred Qualifications :

• Strong interpersonal skills, including a professional phone manner and in-person presence.
• Proficient with Microsoft Office programs including Outlook, Word, and Excel with advanced knowledge of PowerPoint.
• Ability to work with and maintain confidential information.
• Experience taking detailed notes and extracting action items.
• Ability to understand priorities and adjust meetings and content appropriately.
• Ability to work independently.

Education :

Bachelor's degree or equivalent work experience.

Pay Range

The typical pay range for this role is:

$31.89 - $70.13

This pay range represents the base hourly rate