Judicial Assistant

Job Posting End Date:

05-09-2026

Worker Sub-Type:

Regular

Scheduled Weekly Hours:

40

Position Summary:

This position is responsible for handling complex technical and legal clerical work that requires specialized knowledge of the court system.  The role must follow legal and judicial ethical standards, including strict confidentiality of all proceedings.

The employee provides both secretarial and technical support to a judge.  This work requires strong skills and familiarity with legal terminology, procedures, and practices.  Employees are expected to use good judgment, solve problems independently, and make most day-to-day decisions based on precedent, experience, and an understanding of the judge’s preferences.

General supervision is provided by the elected Judge of the branch and the elected Clerk of Court.  Work is evaluated mainly through compliance with department procedures, direct observation, and the quality of completed tasks.

Examples of Work Performed:

The following duties are typical of this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required or assigned.

• Maintains complex electronic court calendar involving scheduling court hearings and trials. 
• Responsible for maintaining and managing complex electronic court files.
• Performs data entry and case management functions relating to court proceedings or related office functions using automated network system (CCAP).
• Hold pretrial conferences and scheduling conferences, meeting with attorneys to establish deadlines for various events/actions preceding trials and hearings.
• Prepares a variety of correspondence, memoranda, jury instructions, and legal documents for Circuit Court Judge.
• Explains policies and procedures, and other information regarding the work of the court to legal professionals, administrative agencies, and the general public.
• May attend meetings; keeps and transcribes minutes.
• Participates in establishing professional development goals that are supportive of broader County goals.
• Maintains regular and predictable attendance; works extra hours as required.
• Performs related work as required.

Qualifications:

High school graduation or equivalent and at least 2 years of legal experience. Other combinations of education and experience that provide necessary knowledge, skills and abilities may be considered.

Knowledge, Skills, and Abilities:

• Ability to make decisions in accordance with general policy statements, usually relying on precedent established by administrative decisions.
• Ability to recognize exceptions to general principles and know when to seek out higher review.
• Ability to exercise discretion in maintaining the confidentiality of judicial proceedings.
• Ability to effectively communicate both orally and in writing.
• Familiarity with Wisconsin statutes and other legal references and the ability to apply them to daily work situations.
• Ability to work without direct supervision, and to exercise initiative.
• Ability to control and process information received from a variety of persons and sources and disseminate it to a variety of users.
• Considerable knowledge of legal and business English, spelling, and grammar.
• Ability to establish and maintain effective working relationships with other employees, members of the legal profession, and the general public.
• Familiarity with complex computer operations and programs.
• Understands the County’s and department’s mission, core values, plans, and priorities for the future.
• Ability to contribute to a positive work culture that fosters excellent customer service and teamwork.

Compensation: 

Starting hourly rate $24.13 + Marathon County benefits  

Physical Requirements:

Low Physical Requirements - Job involves minimal physical exertion or movement. This job typically requires prolonged sitting, limited walking, or minor lifting.

All physical requirements are described with the intent to comply with the Americans with Disabilities Act (ADA). Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions of their job.

Selection Procedure:

The selection of the successful candidate may be made by assessment of education and work experience, oral interview, review of references, and/or other job-related selection procedures. Depending on position requirements, the selected candidate may be required to sat