Project Coordinator

Department

CSL Student Centers: Business Coordinator

About the Department

The Student Centers enhance the daily lives of students by creating environments that build community. We are committed to providing the campus community with high quality services, programs, activities, and facilities that complement the University's academic mission.

Job Summary

The Student Centers enhance the daily lives of students by creating environments that build community. We are committed to providing the campus community with high-quality services, programs, activities, and facilities that complement the University's academic mission.

Reporting to the Assistant Director, Business Operations, and Student Retail, the Project Coordinator has several functions that help bridge the various teams within the Student Centers department. The Project Coordinator oversees the Student Centers and Coffee Shop website(s), social media, listservs, digital signage, bulletin boards, and other methods of department communication. This may include some graphic design work to keep our website and communications looking professional and engaging. The project coordinator also helps with administrative responsibilities and duties for the team, including processing bills and invoices, ordering office supplies, printer management, and other related services. The project coordinator will assist with assessment projects, including overseeing any surveys and data gathering initiatives. This role also plans occasional events throughout the year, both for department staff, and for the university community.

Responsibilities

• Serve as the primary brand ambassador for the Student Centers in all marketing and communication initiatives, including management and creation of content for the Student Centers website.

•  Ensure digital accessibility of all Student Centers webpages, content creation and management of departmental social media accounts, the Student Centers newsletter, and departmental promotional materials.

• Design and manage content for digital signage and bulletin boards. Provide graphic design assistance to the department.

• Assist with the creation and maintenance of building signage and wayfinding.

• Ensure all marketing and communication initiatives meet departmental and University brand and identity standards. This role will provide guidance and oversight to the students doing marketing work within the Coffee Shop teams. 

• Curate or create programming and installations that draws students into the Student Centers facilities and coffee shops. This includes coffee shop evening programs, building artwork, collaborations with building partners, and other programmatic initiatives. 

• Assist with creating purchase orders, processing invoices, ordering products, and other procurement related responsibilities.

•  Liaison with dining regarding point of sale (POS) systems.  Support the event team with billing as needed.

• Order office supplies and equipment for the team.  Manage printers and serve as a liaison with ITS for department computers and other devices. 

• Assist with taking notes in meetings as needed.  Serve as a Student Centers representative to appropriate Campus & Student Life and/or University-wide committees and working groups. Attend meetings and workshops on behalf of the Student Centers as appropriate.

• Prepare and analyze data to support departmental initiatives and reporting, including data from the Event Management System (EMS) to assist in Mid-Year and Annual reports, venue usage statistics, revenue reporting, and client satisfaction surveys.

• Serve as a member of the Student Centers staff and assist with other duties as assigned with the Student Centers portfolio.

• Communicates primarily to internal clients, occasionally vendors, developed either through job-related training and some on-the-job experience.

• Performs administrative tasks such as arranging meetings, developing agendas, and, with guidance, preparing progress reports.

• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Bachelor’s degree.

Experience:

• One year of demonstrated experience in communi