Administrative Assistant - Environmental Services

Please note that applications must be completed and submitted by 11:59 pm ET on the day prior to the close date listed on the job posting.

Mission: Provide Superior Services that Inspire Community Pride

Vision: To be the Community of Choice in Tampa Bay

Values: Integrity, Collaboration, Passion, Creativity

Largo's commitment to a High Performance Organization (HPO) model builds a flexible and resilient organization that intentionally builds leadership capacity at all levels of the organization.

CITY OF LARGO ... Naturally A Great Place to Work!

Closing:

11/1/2025

Salary:

$18.63 hourly rate

Job Summary:

Office Administrator – Environmental Department
📍 Largo, FL | Full-Time | On-Site

The City of Largo is seeking a highly organized and customer-focused Office Administrator to support the Environmental Department. This front-facing role involves frequent interaction with the public, vendors, and internal teams—strong customer service and phone communication skills are essential.

In this position, you’ll handle a variety of administrative tasks including processing invoices and purchase orders, assisting with payroll entries, coordinating department events, managing office supplies, and maintaining accurate records. You’ll also serve as a key point of contact for inquiries, both in person and over the phone.

Key Qualifications:

Minimum of 5 years of administrative experience
Exceptional communication and organizational skills
Strong customer service orientation and ability to manage high call volumes
Proficiency in Microsoft Office, with Excel expertise required
Experience with Workday or other ERP systems is a plus

If you thrive in a fast-paced environment, enjoy helping others, and want to contribute to meaningful environmental initiatives, we encourage you to apply!

ESSENTIAL DUTIES AND RESPONSIBILITIES:

All employees share components of leadership, management, technical, and team skills to assist in making the City of Largo the community of choice in Tampa Bay.

Leadership

• Demonstrates an understanding and reflection of the City’s mission, vision, and values and a commitment to achieve organizational goals aligned with the City’s strategic plan

• Champions a high performance work culture that encourages and embraces new ideas, develops individuals and welcomes and encourages diverse perspectives

• Articulates strategic and innovative thinking and provides clarity to deliver superior services

• Approaches the job with enthusiasm and curiosity to promote a solutions-oriented work culture

Management

• Effectively manages assignments and priorities to ensure the fulfillment of projects, tasks, and responsibilities

• Follows suggested procedures to assure the highest standards of risk management, employee safety and risk avoidance

Technical

• Delivers diversified administrative support to department managers, supervisors, and team members

• Work may involve confidential and sensitive material

• Prepares, tracks, processes, and organizes credit card statements, purchase order requisitions, and invoice payments; tracks and logs expenditures

• Assists with payroll entries and serves as backup for Office Administrator

• Provides customer service to employees and citizens while resolving issues and complaints independently

• Processes personnel changes including new hires, separations, workers compensation, requisitions, and personnel action requests (PAR)

• Responsible for specific aspects of department events such as planning food and decorations

• Serves as key resource with procedural knowledge and updates standard operation procedures (SOP)

• Maintains various programs for department

• Orders office supplies and tracks inventory

• Fields telephone calls and transfers to appropriate person as necessary

• May assist with interviewing and/or on-boarding new employees

• Maintains files for department

Team Skills

• Supports honest and transparent decision-making

• Collaborates with all team members in a way that builds upon ideas and takes personal accountability an