NSU00072 - Executive Assistant to the Executive Director (Housing & Residence Life)

Title: NSU00072 - Executive Assistant to the Executive Director (Housing & Residence Life)

State Role Title: Education Administrator I

Hiring Range: $46,000 - $50,000

Pay Band: 3

Agency: Norfolk State University

Location: Norfolk State University

Agency Website: www.nsu.edu

Recruitment Type: General Public - G

Job Duties

This position provides high-level, professional administrative support to the Executive Director of Housing & Residence Life (HRL). The Executive Assistant manages executive-level scheduling and communication, ensures efficient office operations, coordinates confidential personnel processes, supports departmental budget and reporting functions, and serves as the HR point person for HRL. The position is responsible for departmental hiring coordination and onboarding, creating and facilitating in-house orientation sessions, producing reports and retreat materials, entering requisitions, planning banquets and special events, assisting with PRC programs, and serving as a consistent liaison between HRL leadership, staff, students, and campus partners. The Executive Assistant must maintain the highest degree of confidentiality, professionalism, judgment, and responsiveness while supporting the operational and strategic needs of the department.

Minimum Qualifications

KSA’s and or Competencies required to successfully perform the work:
• Strong attention to detail, accuracy, and professional communication.
• Advanced organizational skills with the ability to manage multiple priorities.
• Ability to handle highly confidential information with discretion.
• Excellent written and oral communication skills.
• Strong interpersonal skills; able to work effectively across all levels of the University.
• Proficiency in Microsoft Office Suite, SharePoint, Ellucian/Colleague, and the ability to learn new
platforms.
• Ability to work under pressure, meet deadlines, and adapt to evolving departmental needs.
• Excellent judgment, customer service, and decision-making skills.
• Ability to independently plan, coordinate, and facilitate meetings, orientations, and events.

Additional Considerations

Education, Experience, Licensure, Certification required for entry into position
• Bachelor’s degree preferred; equivalent experience considered.
• Minimum of 3 years of administrative or executive-level support experience, preferably in higher education.
• Experience handling HR processes, onboarding, or personnel file management strongly preferred.
• Experience planning events, retreats, trainings, or large-scale departmental functions.
• Experience preparing detailed reports and managing sensitive information.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia's Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or resumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.
Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made