Administrative Assistant

Department:

Administrative Assistants

Division: 

Administrative Assistants Division

The City of Richland's Fire Department is looking for a well-qualified Administrative Assistant to join their team! Apply today!

Target Hiring Range: $26.23 - $31.48 Hourly (DOQ)

Position Salary Range: $26.23 - $36.72 Hourly

GENERAL SUMMARY

Performs administrative support work providing general clerical and office support duties to assigned department or division, and related work as apparent or assigned.  Work is performed under the close supervision of the assigned Director, Manager or Supervisor ("supervisor").

CORE VALUES

All employees are expected to model and foster the City of Richland's core values in the performance of their duties and their interactions while representing the City. The values of Teamwork, Integrity, and Excellence promote and maintain a high level of morale and productivity and are the tie that binds all City employees together, across all functions.

MINIMUM QUALIFICATIONS

SPECIAL REQUIREMENTS

• Valid driver's license.

• Ability to type at least 40 WPM with accuracy.

EDUCATION AND EXPERIENCE

High school diploma or GED and one (1) year of experience in an office setting.

DESIRABLE QUALIFICATIONS

• Two (2) or more years of administration experience.

• Familiarity with Emergency Services operations.

• Experience with presentation software such as MS Office PowerPoint.

• Intermediate level proficiency with other MS Office products such as Outlook, Word, and Excel.

ESSENTIAL JOB FUNCTIONS

To be successful in this position, an individual must be able to perform each essential function satisfactorily. Additional duties of a similar nature and level may also be assigned. The City may make reasonable accommodations to enable a qualified individual with disabilities to perform the essential functions.

• Provides customer services by answering phones, greeting visitors, providing information receiving and processes requests and complaints; exercises discretion in disseminating information, explaining policies and procedures and speaking as directed for the supervisor in personal and telephone contacts and meetings.

• Receives, sorts, opens and distributes mail; answers telephone calls, schedules appointments and meetings, explains programs, policies and procedures within the scope of authority, provides information of general or limited technical nature, takes messages and refers callers to the appropriate person or department; executes quality customer service to the public according to department/division needs.

• Maintains financial records and files pertaining to departmental or divisional operations, programs and expenditures, budget balances, payroll and operations; prepare status reports, charts and graphs as requested; assists with the preparation of budgets; may maintain complex financial records and files pertaining to departmental expenditures.

• Organizes and coordinates office functions, activities and communications with departmental staff and special groups; provides administrative support to boards and committees, attends meetings, types minutes, and prepares reports, agendas and other related materials.

• May maintain a cash drawer, receive, and track payments.

• Maintains schedules and calendars of supervisor(s) and others of assigned department or division as assigned, including the arrangement of meetings and travel details.

• Performs as back-up or fill-in to other positions of a similar nature when called upon.

KNOWLEDGE, SKILLS AND ABILITIES

The requirements listed below are representative of the knowledge, skill, and/or ability required to successfully perform the essential functions of the position.

Knowledge of:

• Applicable Federal, State, and local laws, rules, codes and regulations related to assigned activities.

• Administrative support and clerical techniques, procedures and methodologies.

• Modern office practices, methods, procedures and equipment.

• Alpha and numeric filing systems.

• Record-keeping principles, procedures and techniques, to include financial and statistical records.

• Word processing and desktop publishing software applications used by the City.

• Proper telephone techniques and etiquette.

• Correct English usage, grammar, spelling, punctuation and vocabulary.

Skills and Abilities to:

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