Admin Assistant II

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At Graphic Packaging International, we produce the paper cup that held your coffee this morning, the basket that transported those bottles of craft beer you enjoyed last weekend, and the microwave tray that heated your gourmet meal last night. We’re one of the largest manufacturers of paperboard and paper-based packaging for some of the world’s most recognized brands of food, beverage, foodservice, household, personal care and pet products. Headquartered in Atlanta, Georgia, we are collaborative, diverse, innovative individuals who create inspired packaging while giving back to our communities. 

 

With over 25,000 employees working in more than 130 locations worldwide, we strive to be environmentally responsible in our industry and in the communities where we operate. We are committed to workplace diversity and offer compensation and benefits programs that are among the industry’s best to reward the talented people who make our company successful.

 

If this sounds like something you would like to be a part of, we’d love to hear from you.

 

A World of Difference. Made Possible.

 

Role Summary

The Administrative Assistant provides a wide variety of administrative support to the Department Manager and personnel for The EHS and Quality Departments, including but not limited to maintaining department filing system, creating and maintaining reports, handling company sensitive and/or confidential correspondences and information.  This role multitasks, meets critical timelines, and produces deliverables while maintaining the highest level of confidentiality and ethics.

 

Responsibilities

• Performs the daily administrative duties of The EHS and Quality Departments, including but not limited to filing, document and spreadsheet creation, developing reports, process COA’s and customer requests, data entry, update SEP Control Spreadsheet and communicate with entities outside of the mill
• Provides telephone coverage; screens calls; takes messages and distributes in a timely and appropriate manner as required
• Manages the calendar of Manager; schedules internal/external meetings and appointments; and coordinates conference calls
• Coordinates travel arrangements (air, hotel accommodations and ground transportation) with travel agency; prepare detailed itineraries and assure accuracy and timely delivery of plans/tickets to travelers
• Reviews managers' expense reports, verifies expense documentation and submits to accounting for payment
• Liaison for ordering and re-orders of all office supplies. Checks stock to determine inventory level; anticipating needed supplies; places and expedites orders for supplies; verifies receipt of supplies
• Assists with special projects including data entry on regulatory web sites, day-to-day tasks, material distribution and copies for meetings,  process PCI testing samples and results and process trial updates.
• Assists with setup of new employees
• Writes requisitions as directed 
• Handles multiple projects in an efficient manner
• Receives and reviews invoices for accuracy in a timely manner; accurately processes invoices and presents any inaccurate invoices to Manager
• Develops and maintains cost control reports for the Administration department; including but not limited to, Procurement, Warehouse and Security
• Develops and updates administrative systems to make them more efficient
• Resolves administrative problems, coordinates activities with other administrative assistants as needed
• Conducts daily review and filing of day lab bench sheets
• Prints completed monthly water p