Assistant to Global Heads of Functions

Location:

Krakow, Lesser Poland, Poland

Job ID:

R0031921

Date Posted:

2025-06-23

Company Name:

HITACHI ENERGY SERVICES SP. Z O.O.

Profession (Job Category):

Administration & Facilities

Job Schedule: 

Full time

Remote:

No

Job Description:

The opportunity

We are looking for a highly motivated office assistant to sustain our growth and reinforce our Supply Chain Management, Quality & Continuous Improvement, Health, Safety & Environment and Trade Transport Logistics teams. You can interact with the leadership team of 4 global functions located across the world. If you are a good team player on top of being proactive and autonomous – join us.

How you will make an impact:

• Support Global Heads of the following functions: Supply Chain Management, Quality & Continuous Improvement, Health, Safety (Environment and Trade Transport Logistics in administrative tasks such as maintaining calendars in Outlook, room bookings, announcing visitors.
• Arrange for meetings and conference calls (with internal/external parties) and accommodations as needed.
• Handle travel arrangements including visa applications.
• Other administrative duties: track expenses, prepare expense reports, process related invoices for payment, word processing, filing, manage phones, mail, office supplies etc.
• Support to internal projects of the global teams of SCM, Quality & CI, HSE and TTL.
• Cover for Executive Assistant to Chief Transformation Officer during her absences.

Your background:

• University degree.
• Previous relevant work experience in administration (at least 5 years' experience in corporate environment in collaboration with senior leadership also in remote set-up).
• Superior interpersonal and communication skills.
• Languages: English fluent, spoken and written.
• Knowledge of MS Office (MS Word, Excel, PowerPoint), SAP would be a plus.
• The successful candidate should demonstrate agility and customer-oriented approach, must be well-organized and details oriented.
• Ability and motivation to work in an agile and dynamic environment.

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