Sr. Administrative Assistant

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The Miami Transplant Institute has an exciting opportunity for a Senior Administrative Assistant position. The incumbent performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.  

CORE JOB FUNCTIONS                                                                                          

• Supports department and/or department leadership with daily clerical tasks.

• Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.

• Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.

• Plans meetings and takes detailed minutes, as needed.

• Answers phone calls, provides information to callers or connects callers to appropriate staff.

• Schedules appointments and updates calendars.

• Makes travel arrangements and reservations for department leadership and staff, as needed.

• Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.

• Greets and provides general support to visitors.

• Develops and maintains department filing system.

• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                                        

• High school diploma or equivalent required

• Minimum 3 years of relevant experience

DEPARTMENT ADDENDUM

Department Specific Functions

Plans, coordinates, and implements processes regarding the recruitment and hiring pf physicians. Completes Faculty Credentialing Renews, Medical License Renews, DEA Renews and all necessary licensing renewals Uploads CME Credits into CE-broker Complete Reimbursement Strategically multi-task a variety of demanding issues. Experience with office management and productivity technologies (Excel, Microsoft, etc.) Prepare documents, agendas, letters, reports, slides and demonstrations. Develops detailed meeting minutes, documents, and agendas for staff meetings and other meetings requested. Monitors progress and follows-through on projects to successful completion. Completes Reimbursements Open and distribute mail Update faculty CV Prepares financial forms (IDR, Expense reports, POs, work orders, check requisitions, etc. department)

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The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the