Pharmacy Technician Purchasing Analyst

Pharmacy Technician / Purchasing Analyst

Full Time

 The Pharmacy Purchasing Analyst (PA) will serve as a content expert in all pharmacy inventory management systems, including the procurement, storage, and distribution of medication inventory and essential supplies within BMC, and serve as an extender to support BH Acute Care Pharmacy inventory control teams.

The PA is responsible for establishing and sustaining collaborative vendor relationships, monitoring and planning for market condition changes (I.e., backorders, medication shortages), and proactively managing price adjustments to support financial stewardship initiatives. Utilizing the Logistics perpetual inventory management systems, the PA is responsible for continuous evaluation/updates of inventory par levels, formulary additions/removals, performs scan maintenance of all logistics inventory, and evaluating waste to demonstrate process improvement and cost reduction opportunities in support of the annualized $80M pharmaceutical budget.

With a focus on the BH compass points (Quality, Safety, Value, and Experience), the PA is required to demonstrate baseline competency and continuous lifelong learning as it pertains to inventory management systems, safe medication use, and regulatory compliance. Expertise and compliance are expected but not limited to the following management use systems and regulations: BD Logistics, Knowledge Portal, Macrohelix, Onbase, Lawson, ConsortEx, Manage Recall, DSCSA, 340B, and Cardinal Health. The PA will ensure purchases are compliant with BH 340B policies/procedures, minimize WAC purchases, and are expected to be in line with departmental goals to achieve target budgets and regulatory compliance. The analyst will be responsible for providing goal variance explanations and reports related to drug spending, inventory control, and other relevant purchasing activities. Engagement with frontline staff is essential in supporting the onboarding of team members to demonstrate expected competency of inventory control systems, sustaining transparent and collaborative working relationships, evaluating process improvement opportunities, and implementing innovative inventory control practices.

The PA will actively participate in the evaluation/renewal of vendor contracts in partnership with BH departmental leaders to support evolving/changing business needs.   Evaluating, measuring, and monitoring compliance is essential to sustain contract performance and reduce penalties impacting financial targets

Responsibilities:

Medication Inventory Control / Pharmacy Supply Chain Oversight:

Provides direct oversight of inventory systems to maintain system efficiency (medications and supplies) to prevent stock-outs/excessive inventory in support of inventory turns ~ 20.

Sustains Cardinal orders 6 days per week and continuous 503b/ specialty medication ordering.

Maintains clean and orderly pharmacy inventory control work areas to promote transparent, safe, and regulatory compliance. (DPH and Joint Commission)

Supports management of inpatient patient-own / non-formulary medications and procurement of specialty medications relevant to the Day Stay infusion suite.

Annual Inventory Management: In partnership with key leaders, the PA leads the pharmacy year-end inventory planning, execution, and report generation.

BH Medication Shortage Committee Oversight:

Leads BH Medication shortage committee - coordinates bi-weekly agenda(s) providing continuous evaluation/planning of medication and supply shortages. Collaborates with departmental leaders on strategic plans to restrict, communicate and identify alternate options to sustain patient care services.   Partnerships with contracted wholesalers, direct manufacturers, and continuous evaluation of alternative vendors are essential in ensuring backorders are effectively managed to contribute to the success of this function.   

Recall Management:

Provides direct oversight in the monitoring and managing medication/supply recalls to completion.  All medication/supplies impacted are expected to be handled per the manufacturer’s instruction with appropriate documentation and record-keeping maintained per regulatory guidance.  Effective communication with all areas that receive medications from the pharmacy is expected to be included in the evaluation of recalls.  Expected competency is maintained in the agreed-upon technology utilized at BH to support recalls.

Internal/External Vendor Relations / Contract Oversight:

Maintains collaborative and professional working relationships with internal and external vendors/customers to sustain pharmacy supply chain operations and open lines of communication with Accounts Payable to sustain accurate invoice management. 

Participates in vendor contract