Admissions & Records Assistant 2 - Admissions and Records Office

Thank you for your interest in employment with our institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Draft applications are saved automatically and can be accessed through your candidate home account.

  • Final applications must be submitted prior to the close of the recruitment.

  • Once a recruitment has closed, applications will no longer be accepted.

• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.

If you need assistance or have questions regarding the application process, please contact our Human Resources department at hr-employment@gbcnv.edu.

Great Basin College is recruiting for an Admissions & Records Assistant 2 position for the Admissions and Records Office. This position will assist the student body with applying for admissions, registering for classes, accurately update student records; assist with questions regarding current NSHE and GBC policy for drop dates, last date to enroll, grades and GPA, course prerequisites; answer the Admissions Office main line; monitor the Admissions Office email accounts by responding to questions and concerns in a timely manner; maintain the admissions application process within Peoplesoft daily to expedite new student applications through PeopleSoft and the shared instance system; process all outgoing official transcript orders through the National Student Clearinghouse site daily; maintain the digital scanning storage system, OnBase, for all student records; and other duties as assigned.

PER EXECUTIVE ORDER 2026-001, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL JUNE 30, 2026. Please refer to the link for more information: Executive Order 2026-001.

Required Qualifications

• This position requires graduation from high school or equivalent education and two (2) years of clerical experience, one of which was in a college admissions and/or records office or relevant student services area which included maintaining student information, data entry, reviewing applications and student contact; OR

• One (1) year of experience as an Admissions & Records Assistant I in Nevada State service; OR

• An equivalent combination of education and experience as described above

Preferred Qualifications

Candidates with excellent customer service skills, proficiency using Microsoft Word and Microsoft Excel, experience with record keeping and data entry, multitasking and/or working under pressure are encouraged to apply.

Schedule

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; though occasional evening and weekend work may be required. This is subject to change based on organizational needs.

Compensation Grade

Grade 25

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate’s qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01.