Administrative Assistant

Are you ready for a rewarding career challenge?

Unleash your potential at Leidos, where we deliver innovative solutions through the efforts of our diverse and talented people who are dedicated to our customer’s success. We empower our teams, contribute to our communities, and operate sustainably. Everything we do is built on a commitment to do the right thing for our customers, our people, and our community. Our Mission, Vision, and Values guide the way we do business.

If this sounds like an environment where you can thrive, keep reading!

Leidos is in search of an Administrative Assistant to join the Antarctic Support Contract team. This individual will manage activities contributing to the successful day–to-day functions and administrative needs of the annual station food orders.

This position requires an experienced person with demonstrated task management expertise, superior professional demeanor, and the ability to learn and accomplish a wide variety of day-to-day responsibilities that will help ensure food order success. Taking initiative to address forecasted needs and assuring a steady completion of workload in a timely manner are key to success in this position. This individual should be a self-starter and possess a forward-thinking mentality as well as strong critical thinking skills which will allow them to identify and prioritize actions to assist the food ordering and food audit teams.

Don't miss this opportunity to join a dynamic team and make a difference. Apply now!

The expected rate for this role is between $25 - $30 an hour.

This position is seasonal, and will work full time from May to December of each year.

Must obtain a Public Trust security clearance prior to start date. This process could take up to 4 months.

Due to contract requirements, US Citizenship is required.

About the Antarctic Support Contract:

Leidos Antarctic Support Contract (ASC) is the prime contractor to the National Science Foundation (NSF) in support of the United States Antarctic Program (USAP). Leidos supports the NSF’s Office of Polar Program’s Antarctic Infrastructure and Logistics by aligning with their Mission and Vision Statements:

• Vision:  Expanding our scientific reach in Antarctica through increased operational and logistical effectiveness.

• Mission:  To provide the operational and logistical platform necessary for the U.S. to conduct world-class science in Antarctica and maintain its active and influential presence on the continent.

Leidos ASC provides science and logistics support for approximately 150 science and technical events across three geographically remote research stations; McMurdo Station, Palmer Station, and South Pole Station and several deep field sites across Antarctica. Each station or field site supports world class research across multiple science disciplines.  The planning and implementation of science support requirements in Antarctica is a critical part of our mission.

To learn more about the Leidos Antarctic Support contract, click here.

Are you ready to join a team dedicated to a mission? Begin your journey of a flourishing and meaningful career, share your resume with us today! 

Primary Responsibilities:

• Coordinate activities including support with schedules, meetings, correspondence, records management, and other duties as assigned.

• Communicate effectively to internal and external program partners in writing, on the phone, and in person.

• Maintain recurring meeting invitations to ensure attendee lists are current and upcoming time changes are accounted for.

• Act as a Document Steward and primary POC for food order audit tasking

• Reconcile invoices for reimbursement programs.

• Manage Station Services SharePoint site to ensure appropriate retention of food order documentation.

• Assist with meeting coordination as it relates to annual food orders and capture recurring meeting minutes to disseminate as needed.

• Respond to questions and requests for information.

• Submit and reconcile expense report.

• Create and develop visual presentations and Food Order Standard Operating Procedure.

• Other duties as assigned within Mission and Operations Support.

Basic Qualifications:

• High school diploma or the equivalent and a minimum of 2 ye