Assistant Director of Facilities & Operations

Job DetailsJob Location: Bethesda, MD 20817Position Type: Full-TimeSalary Range: $100,000.00 - $130,000.00 SalaryJob Category: FacilitiesFounded in 1901, Holton-Arms School is a nationally recognized independent school for girls in grades 3–12 that encourages young women to approach the world with curiosity, courage, and a sense of responsibility to use their talents for the greater good. Rooted in a long legacy of excellence and guided by future-forward thinking, Holton offers a vibrant, purpose-driven learning environment where students, faculty, and staff bring deep engagement, spirit, and passion to their work.

The mission of the Holton-Arms School is to cultivate the unique potential of young women through the education not only of the mind, but of the soul and spirit. Students are scholars, artists, and athletes who find their voices, take risks, learn from challenges, and build lifelong friendships—embodying the school’s motto, Inveniam viam aut faciam (“I will find a way or make one”). 

We seek applicants from diverse backgrounds, talents, and interests who share our passion for helping girls learn, grow, and thrive. Together, we are committed to cultivating the leaders of tomorrow who will make a positive impact on their communities and the world.

Position Overview 

The Holton-Arms School seeks an Assistant Director of Facilities & Operations to provide strategic direction, oversight and support for the management of all Holton-Arms School campus facilities, operations and grounds. The Assistant Director will manage the regular workflow and systems of the physical plant to provide the highest quality environment for safety, wellness and learning. The Assistant Director will also manage planning, design and construction efforts for new facilities, renovations and renewal/enhancement projects. 

The Assistant Director of Facilities & Operations reports directly to the Director of Facilities & Operations and oversees the facilities team of managers for maintenance and engineering, operations and transportation and campus safety; a service response coordinator; and a staff of 25+ full- and part-time individuals, as well as outside contractors and vendors responsible for custodial services. The Assistant Director works closely with academic program leaders, constituent relations and events, and auxiliary programs (i.e. facility rentals, campus/summer camp programs, school store). The Assistant Director will manage in a collaborative manner working alongside the staff on a daily basis serving not only as a mentor but as contributing team member in order to effectively monitor progress and ensure accountability. 

Key Responsibilities

Establish and maintain consistency with best-in-class educational facility management practices in an efficient and economic manner, including financial and physical maintenance.
Develop and implement strategies for efficient operation of safe and sustainable facilities and grounds in support of Holton-Arms School mission and financial goals.
Strive for continuous improvement and innovation in facilities and grounds management and in departmental organization by setting appropriate standards and ensuring quality control.
Manage construction, interior and exterior campus renovations, infrastructure replacement projects.
Manage, coordinate, and exercise functional responsibility for facility management services within the campus, including building maintenance, grounds maintenance, athletic field and facility maintenance, event logistics, traffic and parking control, security, transportation and custodial services; and manages snow removal during snow events.
Oversee work order system to ensure quality control and timely, cost-effective execution of all work orders; manage the Preventive Maintenance programs to ensure Preventive Maintenance is performed and documented as required.
Maintain effective working relationships with operational teams (such as food service), faculty and staff, and within facilities team, with the overall objective of enhancing the educational experience of the students.
Coordinate facility management reporting, including monthly accounting and regular operational updates.
Remain engaged and aware of organizational needs (i.e., curricular, extracurricular, events and summer programs) in order to respond timely to any necessary changes in the delivery of Facilities Services.
Manage monthly Computerized Maintenance Management System (CMMS) (Brightly) reporting and tracking, and continuously analyze CMMS data to benchmark operations and drive improvement.
Perform and document scheduled inspection of facilities, all building systems as needed for compliance (boilers, chillers, fire alarms, elevators, etc.)
Ensure compliance with all applicable federal, state and local environmental and safety regulations applicable to the facilities operations, including OSHA, etc.
Develop and maintain a consistent department image by i