DEPT OF TRANSPORTATION

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ADMINISTRATIVE ASSISTANT 3

Job Location:

Address: Right of Way
205 S. 17th Ave
Phoenix, AZ 85007

Posting Details:

Salary: $42,190.00 - $52,190.00 
Anticipated Salary: $47,190.00

Grade: 17

Closing Date: December 16th, 2024

Job Summary:

This senior level administrative assistant (AA) position performs complex and diverse administrative functions in support of the Right of Way (ROW) Group by researching, interpreting and applying State and Federal statutes, administrative rules, agency policies, procedures and practices. These functions/duties include all aspects of personnel actions, staff recruitment and hiring procedures, office inventory and management, handling all sensitive and/or confidential information with great discretion and integrity. Additional duties include the organization, implementation and oversight of special projects, budget forecasting and general accounting. This position is distinguished from the AA II level by the greater scope, complexity, delegated authority and variety of duties required of this position.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

As a senior level AA position, performs complex and specialized administrative duties for the ROW Group's administrative and management staff. Monitoring computer databases and reports, including Google Suite, Microsoft Excel and Access database, reports and/or spreadsheets, and complies with and monitors the principles and practices related to department and personnel issues. Attends meetings and seminars for the ROW Group Administrators.

Researches, evaluates and consolidates technical and personnel information associated with the ROW Group's databases and reports. Provides senior level customer service to the public and to in-house staff. Responsible for creating purchase requisitions and yearly inventory.

Performs senior level AA functions required to document, maintain, process and distribute ROW Group standards, manual, policies, and procedures.

Coordinates with ROW Group Administrators and Executive staff regarding items one through four (1 thru 4) above to ensure their proper development, maintenance and management

May require statewide travel and overnight lodging as needed to support duties and responsibilities.

Other duties as assigned as related to the position.

Knowledge, Skills & Abilities (KSAs):

Knowledge:
- Principles, practices, rules, regulations, administrative and personnel related operating procedures of multiple Groups
- Operating procedures related to project development
- Personal computer programs and applications
- General accounting and mathematics
- Organization and prioritization methods
- Research methods
- Project monitoring and tracking methods
- Microsoft Outlook, Excel and Word, AzAPP and HRIS
- Google Suite applications

Skill:
- Oral and written communications
- Administration and project management
- Personnel related procedures and submittals
- Personal computer applications
- Monitoring work products and services
- General accounting and mathematics
- Research and information evaluation
- Problem solving
- Project coordination
- Organization and prioritization
- Handling heavy/diverse workloads

Ability:
-Work independently, exercise initiative and the utmost confidentiality
- Adapt quickly to multitasking conditions and set priorities
- Professionally and courteously applying the above comprehensive knowledge and skills to meet the schedules
and goals of the Group and the Department

Selective Preference(s):

Three years of progressively responsible AA experience, including a minimum of one year of experience working in a govern