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• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

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• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

The Office of Graduate Fellowships and Awards Administration (OGFAA) within the J. Jeffrey and Ann Marie Fox Graduate School at Penn State is seeking an Academic Program Coordinator.

This position serves as the first point of contact for the Office of Fellowships and Awards Administration and communicates with program staff and faculty across the University, as well as responding to direct inquiries from students. The role provides direct support to the Director and Associate Director of OGFAA, oversees daily administrative operations with minimal supervision, coordinates meetings as needed, assists in organizing events/workshops with our Events Team, and is the University point of contact for the Student Tuition Assistance Program (STAP).

  Key Responsibilities:

• Provide administrative support for the OGFAA office and communicate with program staff and faculty within colleges and other business units to respond to inquiries. Provide guidance based on university policies and procedures.
• Draft communications to send to college and program partners across the University
• Create and maintain databases; oversee OGFAA records retention, and compile thank-you letters for endowments.
• Monitor GRATS awards and deadlines, and process deferrals as needed. Primary contact for GRATS award funding rostering
• Receive, compile, monitor approval/denial status of Deans Distinguished Graduate Scholarship (DDGS) and DGF nominations, communicate approvals/denials with programs, and update awards in GRATS.
• Manage Sloan Scholar funding requests, maintain records, and ensure proper documentation.
• Coordinate Intercollege Graduate Degree Program (IGDP) recruitment nominations and manage related awards in Graduate Awards Tracking System (GRATS).
• Serve as the primary contact for the Student Tuition Assistance Program (STAP), managing the portal and coordinating with the Bursar's office on discrepancies.
• Manage faculty and student award competitions in InfoReady, including launching the competition, monitoring faculty reviewer status, and notify awardees.
• Assist Director with National Science Foundation Graduate Research Fellowship Program (NSF GRFP) congratulatory letters, SARI compliance, and other administrative tasks.
• Assist with planning and s