Travel & Expense Analyst

 

 

About us

At Auctane, we are united by a passion to help sellers — wherever they are, however they operate — fulfill the promises they make to consumers. The Auctane mission is to fuel commerce through exceptional delivery. We make it possible for businesses to meet the ever rising expectations of their customers, and we make the world smaller and more accessible to consumers everywhere. Auctane brands enable hundreds of thousands of merchants to annually deliver billions of products — over $200 billion worth — to customers around the globe. And Auctane is just getting started.

Auctane is a team of shipping and software experts with a passion for helping merchants move their ideas, dreams and innovations around the globe. The Auctane family includes ShipStation, ShipWorks, ShipEngine, ShippingEasy, Stamps, Endicia, Metapack, GlobalPost, and Packlink. Our partners include Amazon, UPS, USPS, eBay, BigCommerce, Shopify, WooCommerce, and Walmart.

Our values

About the role

This is a unique role that interacts with almost every brand and division in the Company.  We hope to add on a team member that shares a passion for travel and interest in accounting/finance.  Team members wear ‘many hats’ and collaboration is a key factor.  The employee in this position must be able to work independently, have excellent communication skills and be comfortable with Excel spreadsheets.  This department has an important role in the upkeep of all travel and business/entertainment costs; as such, attention to detail and double checking work is paramount.

This position is hybrid (3 days per week in office) and is located in Austin, Texas. 

About the team

We are a small but efficient team that assists the global staff at Auctane with expenses and travel.  We take pride in servicing our team members with requests from booking travel to assisting with itinerary changes to handling travel mishaps.  We also are also instrumental to the accounting team through our ownership of Concur and day-to-day maintenance of the corporate card program.

What will you be doing?

• Functioning as ‘Help desk’/customer service for all Concur and credit card issues/ fraud problems with focus on follow-through and resolution
• Auditing all expenses processed via Concur including receipt reconciliation, correct coding, and company compliance (i.e. Concur Admin Processor)
• Assisting with all international travel bookings by coordinating the purchase of flights and hotel reservations with TravelStore
• Setting up and maintaining GrubHub, Deliveroo and GrubHub group meal credits (i.e. amounts, dates/times, business purposes) and ensuring manager approvals.
• Other duties may also be assigned

What are we looking for?

• Bachelor’s degree preferred.
• Excellent verbal and written communication skills.
• Ability to demonstrate critical thinking.

What will make you stand out?

• Associate degree and/or two plus years of applicable experience
• You might not have the knowledge or experience with Travel and Expenses, but you are eager to learn and help. 
• Critical thinking and problem-solving skills with the ability to apply regulations to a variety of situations.
• You are not afraid to tackle new challenges/projects and can organize your duties/tasks.
• You have excellent communication skills and can work with all levels of staff from C-Suite to administrative.
• Asking questions and learning new skills is accepted as growth and development.
• Handling confidential information in a professional manner.

The Tech

• Concur (Travel and Expense Management) 
• Corporate Card Program (i.e. familiarity with Bank of America, JP Morgan, AmEx, etc.)
• MS Office Suite/Google Docs

What do we offer?

• 📦 Discount on your personal shipment orders via stamps.com and GlobalPost.
• 💙 Charitable donation matching! We are happy to support your initiatives by duplicating the amount donated.
• 😊 Volunteer day. You can take 1 day off per year in order to participate in volunteering activities! We will love to see some pictures in our slack!
• Referral Fee 🔗 We need your support in hiring top-class talent! We offer a referral bonus of 500-5K, depending on the complexity of the role and the hiring process.
• ⚖️ Great work-life balance. We offer a flexible work schedule and will do our best to adapt to your situation. Working in a fast-paced environment can be intense, but that doesn’t mean you shouldn’t enjoy your free time!
• 💜 An inclusive and upbeat work environment Leave your suit behind... busi